Executive Assistant - SEA CEO

Key Responsibilities 

Executive & Administrative Support 

• Manage and prioritize the CEO’s complex regional calendar, including meetings, travel arrangements, and time-zone coordination across SEA markets. 

• Prepare briefs, presentations, and internal communication materials. 

• Handle confidential documents and ensure a smooth daily workflow for the CEO. 

• Oversee expense management, travel claims, and administrative operations of the CEO Office. 

• Serve as the primary point of contact between the CEO and regional leadership teams, global offices, clients, and external partners. 

• Coordinate cross-market updates, gather input from relevant teams, and support the CEO in maintaining visibility across SEA operations. 

Operational & Meeting Management 

• Organize and support leadership meetings, townhalls, quarterly business reviews, and executive offsites. 

• Prepare agendas, track action items, produce meeting minutes, and ensure timely follow-through. 

• Support documentation for CEO reporting. 

• Support regional initiatives such as operational improvement, client pitches, transformation projects, and culture-building programs. 

• Assist in coordinating cross-agency projects and tracking progress against key deliverables. 

• Manage projects, company activities, and events that enhance workflow efficiency or support regional priorities. 

Office Management  

• Oversee daily office operations, space management, maintenance coordination, and workplace services. 

• Ensure all office facilities are maintained in accordance with health, safety, and regulatory standards. 

• Collaborate closely with the General Affairs (GA) team on renovation and construction projects. 

• Work closely with HR, IT, and Admin teams to ensure facility support aligns with business needs. 

Qualifications 

• Bachelor’s degree in business, Communications, Marketing, or related field. 

• 8-10 years supporting C-level executives, preferably within an agency, media, communications, or fast-paced service environment. 

• Strong English communication skills; ability to work with multicultural teams across SEA. 

• Ability to manage multiple priorities under tight timelines.