Full-time, Continuing position
Salary HEW Level 6 ($93,891 - $101,603) + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
About You
We are seeking an exceptional Executive Assistant who brings initiative, professionalism and a proactive approach to supporting the Executive Director, Property Services Group. This dynamic role sits within an exciting and fast‑growing portfolio undergoing significant change, where you will have the opportunity to make a real impact.
In this role you will:
Proactively manage calendars and coordinator schedules with precision
Manage executive correspondence with discretion, sensitivity, cognisant of confidentiality requirements, providing prompt and accurate responses
Set the standard for customer service through time, accurate responses and representing PSG professionally
Create and refine presentations, documents and correspondence, providing support and advice with regards to grammar, structure and alignment to policy/procedures/plans.
Act as a key liaison to executive and external stakeholders, ensuring respectful and professional communication
Lead by example, providing mentorship, solving problems, and process improvements
Bring tech-savvy knowledge of systems and technology (preferably Workday and Adobe Suite)
Help to break down silos, encouraging collaboration and efficiency across departments
If you’re someone who brings initiative and a collaborative mindset to everything you do, we’d love to hear from you.
To be successful in this position, you’ll have:
Demonstrated experience delivering outcomes in an efficient and autonomous manner within a constantly changing environment with multiple and conflicting demands.
Extensive experience in providing administrative support to c-suite executive/s in a large, complex organisation.
Excellent organisational and time management skills including the ability prioritise work and manage expectations accordingly.
Excellent problem-solving skills and outcome focused approach including the initiative to harness resources, identify areas of improvement and propose / implement solutions.
Demonstrable experience of strong customer service focus.
Well-developed interpersonal, verbal and written communication skills and ability to negotiate, influence and engage with a wide audience.
Substantial experience in preparation of correspondence, reports and other written documents to a high level suitable for Executive level audience.
High level information technology proficiency (IT) including use of Microsoft Suite (Word, Excel, Visio, PowerPoint) and proficiency in the use of Sharepoint platform.
Experience in committee secretarial duties including coordination of members, minute taking and agenda drafting.
Experience in records management systems and understanding of general Records Management policies and procedures.
Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
Desirable:
Experience with Workday.
Experience in Adobe Suite (InDesign & Photoshop) or publications experience.
Experience in Critical Incident Management events / similar activities (in an administrative support context).
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
Property Services is located in the Operations Portfolio which is the services nucleus of RMIT and the focus for the development of the finance, people development infrastructure and systems that provide administrative capacity to the University.
Property Services has approximately 100 staff and has the responsibility to operate, maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects and ensure the provision of physical facilities services.
Property Services is responsibility for a Property Portfolio of $2.9b with an operating budget in excess of $80M and prospective capital projects of over $100M per annum for the next few years in Melbourne and Vietnam. RMIT's built environment involves approximately 110 buildings in Melbourne spread across all RMIT's campuses and sites.
Property Services consists of the following branches:
Commercial & Leasing
Facilities & Asset Management
Capital Works & Development
Campus Strategy & Management
Business Operations
For more information please visit: www.rmit.edu.au/propertyservices
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Talent Acquisition Advisor) via email emily.kaye@rmit.edu.au.
Position Description - Executive Assistant
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
#LI-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
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