Executive Assistant - Remote

Most of our clients have built their companies from the ground up. OneDigital has too. We stand alongside these business owners, providing peace of mind that if the unthinkable happens, they are protected. We are their trusted partner to help them manage risks from weather, injuries or other unforeseeable surprises. This gives our clients the ability to focus on what’s most important to them and their employees: doing their best work and living their best lives.

If you are looking for a career where you are helping people and businesses thrive, even during times of uncertainty, OneDigital is the right career for you.

Our Newest Opportunity: 

The EA/Office Manager manages the daily operations of the office, providing clerical, administrative, and time management support, as well as assists other leadership members and company executives, as needed. 

Essential Duties and Responsibilities (include but are not limited to):

• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans.
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office.
• Prioritizes and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
• Works closely and effectively with leadership to keep him well informed of upcoming commitments and responsibilities.
• Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the President updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of senior management team meetings and off-sites.
• Oversees all practical arrangements for executive meetings, (room arrangements, catering needs, etc.). 
• General office management including:
• Manages the day-to-day operations of the office.
• Manages support services department and team members.
• Receives and interacts with incoming visitors, clients and guests.
• Interacts with internal staff at all levels.
• Assists with various HR matters and other duties as assigned.

Qualifications, Skills and Requirements:

• Poised and confident individual with excellent writing and interpersonal skills.
• Must be able to effectively prioritize multiple tasks, meet short deadlines and take direction well.
• Must be able to coordinate multiple schedules and produce accurate work despite frequent interruptions.
• Possess the ability to perform assigned duties with minimum supervision.
• Have strong attention to detail and accuracy.
• Must be able to adapt and function well in fast-paced environment.
• Must be able to maintain confidentiality at all times and with unquestionable integrity.
• Ability to build strong professional relationships with stakeholders, including staff and external partners.
• Demonstrated proactive approaches to problem solving, with strong decision-making capability.
• High emotional maturity.
• Ability to perform well within a team as well as independently.
• Advanced proficiency in Microsoft Office.

Education, Training and Experience:

• 3+ years of experience supporting Executive and C-Suite professionals, required; 5+, preferred.
• Bachelor’s Degree, preferred.
• Management experience, preferred.
• Experience handling sensitive and confidential matters.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!