Corporate Executive Assistant Responsibilities:
Serve as point of contact for employee questions related to expense submissions, documentation, and compliance
Travel Coordination & Cost Management
Coordinate and book all travel for executives & additional employees as needed
Handle hotel bookings, complete advance credit card authorizations, and follow up directly with hotels to obtain folios for expense reconciliation for AOR
Assist manager w/ coordination and booking travel for corporate events
Proactively review reporting and utilize airline credits and cost‑saving opportunities to reduce unnecessary spending
Project & Departmental Support
Assist corporate departments with mail, shipments, supplies, kitchen maintenance
Calendar management for executives
Programs, Inventory & Asset Management
Manage the Remarketing Fuel Card Program, including inventory tracking and distribution
Tango gift card program to eliminate all the gift card fees and unnecessary, untracked purchases.
Office Operations & Facilities Support
Order catering for meetings and corporate events
Order and maintain supplies for corporate office
Monitor, purchase and restock supplies for executive kitchen
Oversee routine office maintenance of executive areas and office machinery
Sort, distribute, and manage incoming mail, including scanning and forwarding items to remote employees
Package and ship corporate materials upon request
Communication & General Support
Manage a high volume of email inquiries addressing topics such as:
Expense and reimbursement questions
Password resets
General administrative assistance
Act as a reliable point of contact for ad hoc requests across departments, ensuring tasks are handled accurately and in a timely manner
Corporate Executive Assistant Skills & Abilities:
Microsoft proficiency in Word, Excel, PowerPoint, and Outlook is required.
Proficiency in communication skills, emphasis on spelling and grammar needed.
Organization and time management, project management, and ability to maintain confidentiality needed.
Executive support experience preferred.
Experience with meeting and event planning preferred.
IND - ADMIN