Executive Assistant

Date Posted:

2026-02-08

Country:

China

Location:

LOC3347:9-10/F, Building N1, Fusion New Bund, No. 8, Lane 131, New Bund Avenue, Pudong, Shanghai, China

Job Title: Executive Assistant & Admin Support Position Overview We’re looking for a highly organized and agile Executive Assistant & Admin Support to provide comprehensive support to the senior executives across various functions at Otis China. This role goes beyond traditional executive assistance to include active involvement in Admin projects and initiatives, requiring strong coordination skills and a proactive mindset. The ideal candidate will thrive in a fast-paced environment, be comfortable handling confidential information, and be adept at managing shifting priorities. This position also supports alignment across business units through effective communication, documentation and milestone tracking. Roles & Responsibilities • A. Executive Support o Provide daily administrative support to several executives, including complex calendar and schedule management, meeting coordination, travel arrangements and expense processing. o Anticipate needs and prepare high-quality materials including meeting minutes, reports and presentations. o Ensure timely follow-up on key deliverables and action items. o Handle highly confidential and time-sensitive information with professionalism and discretion. o Act as liaison between executives and internal/external stakeholders to ensure smooth communication and timely follow-up. o Support other ad-hoc tasks assigned by executives. o Provide back-up assistance to other Executive Assistants as needed. • B. Project Coordination o Collaborate with Office Manager to coordinate and follow up on site level or company-wide projects/events. o Assist with tracking project progress, scheduling meetings and recording action. o Coordinate resources and logistics to support project execution. o Help ensure deliverables are implemented on time, within scope and aligned with operational goals. o Admin work support and other tasks assigned by Office Manager. o Coordinate and manage company visits, including scheduling, logistics, and ensuring a positive experience for visitors. Requirements • Bachelor’s degree or equivalent in Administration, Finance or relevant field from a reputable university. • 3 years of experience in an administrative or assistant role. • Thorough knowledge of office equipment, proficiency in MS Office. • Excellent organizational and time management skills. • Experience in a fast-paced company. • Proven ability to communicate effectively with a variety of groups including internal and external peers, partners and senior leadership.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. 

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.  

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.  

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.  

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.   

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.  We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.  

Become a part of the Otis team and help us #Buildwhatsnext! 

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