Executive Assistant

Executive Assistant

Department: Other Agencies and Independent Organizations

Location(s): Columbia, South Carolina

Salary Range: $69970 - $88356 Per Year

Job Summary: This position is located in Columbia, South Carolina This position is in the Excepted Service.

Major Duties:

• The primary purpose of this position is to provide high-level administrative and operational support to the Federal Co-Chair and Chief of Staff by coordinating office activities, managing executive schedules, facilitating communication with internal and external stakeholders, and ensuring efficient daily operations of the Office of the Federal Co-Chair. The position supports leadership by organizing meetings, preparing materials, coordinating travel, and maintaining official records to help ensure the office functions effectively and leadership priorities are carried out. Duties performed: Providing administrative support to the Federal Co-Chair and Chief of Staff by managing calendars, scheduling meetings, preparing briefing materials, and drafting correspondence. Coordinating meetings, events, and travel arrangements by preparing travel authorizations, arranging transportation and lodging, and ensuring compliance with federal travel regulations. Serving as a point of contact for internal and external stakeholders, including federal, state, and local partners, and routes inquiries to appropriate staff. Maintaining federal digital records by collecting, organizing, and archiving official documents in accordance with federal records management requirements. Assisting with planning and coordinating meetings, conferences, and special projects by arranging logistics, preparing materials, and tracking project tasks and deadlines.

Qualifications: A. GS-11: Applicant must demonstrate one full year of specialized experience comparable in scope and responsibility to the GS-09 level in the Federal service (obtained in either the public or private sectors) performing the following duties: Providing administrative support to leadership by managing calendars, scheduling meetings, preparing briefing materials and/or drafting official correspondence; Organizing digital and administrative files to ensure accurate documentation and easy retrieval of information; and Serving as the point of contact for internal and external stakeholders to include federal, state and/or local partners to ensure timely communication between leadership. OR B. Have Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related. OR C. Have a combination of specialized experience and graduate-level education that meets 100% of the qualification requirements for this position. NOTE: Your resume must explicitly indicate how you meet this requirement. Otherwise, you will be found ineligible. All qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Application Deadline: 2026-05-05