Executive Assistant

MongoDB is seeking an Executive Assistant, based in Dublin, to support three VPs based across Europe (2x VPs in Sales and 1x Product and Tech). This role is ideal for a dynamic, intelligent, highly-organized individual who thrives in dynamic environments, takes ownership over the details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips, and anticipating how your executives want these priorities to be handled. To succeed in this role, you’ll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.

We are looking to speak to candidates who are based in Dublin for our hybrid working model.

Responsibilities

• Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones.
• Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions.
• Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness.
• Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development.
• Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders.
• Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments.
• Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive.
• Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios.

Requirements

• 4+ years experience supporting executives, or other relevant experience working directly with executives
• Bachelor’s degree or equivalent professional experience preferred. 
• Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus. 
• Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs. 
• Demonstrated ability to plan and manage high-volume domestic and international travel.
• Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels. 
• Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity. 
• Highly adaptable and calm under pressure—able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment. 
• Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed.
• Willingness to work flexible hours to support global stakeholders and executive needs.

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform—the most widely available, globally distributed database on the market—helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and nearly 60,000 customers—including 75% of the Fortune 100 and AI-native startups—relying on MongoDB for their most important applications, we’re powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB. 

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer.

REQ ID: 4263333342