Executive Assistant (Hybrid) - School of Medicine

Scheduled Hours

40

Position Summary

Position provides administrative support to the Spencer T. and Ann W. Olin Distinguished Professor. Hybrid schedule possible.

Job Description

• Plans, prepares and arranges schedules, travel, calendar events/meeting and agendas, Zoom and Team meetings, as well as internal and external communications. Ensures all confidential administrative and correspondence files are maintained and available as needed.

• Responds to inquiries within scope of responsibility using discretion and independent judgment to solve problems and resolve issues. Provide information and answer both internal and external inquiries about assigned processes and projects.

• Prepares meeting agendas for internal and external communications.

• Carry out logistics for meetings and committees, including scheduling, arranging location, taking minutes, sending zoom invites if virtual and other meeting details. Communicate with attendees regarding logistics and other meeting details.

• Prepares presentations and reports using software including Microsoft Word, Excel and PowerPoint, with an emphasis on preparing PowerPoint. Distributes and files reports, memos, invoices, etc. as appropriate.

• Manages communications, places phone calls, simple on-line research, collection of data, correspondence preparation, and assists with projects and preparation.

• Special projects as assigned.

 

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Microsoft Office, Typing, Word Proccessing

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree, Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Providing Support To Executive Level Personnel (5 Years)

Skills:

Accounting, Answering Telephones, Bookkeeping, Confidentiality, Customer Approach, Customer Service, Deadline Management, English Grammar, High Reliability, Interpersonal Communication, Multitasking, Organizing, Professional Etiquette, Spelling, Stress Management

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.