We are looking for a high calibre Executive Assistant to join our fast-paced and ever-moving business. The role will report into our Group Reward Director & Group Director HR Operations & Transformation and will provide professional, diligent, and pro-active day-to-day diary and administrative support to senior members of our organisation.
This role requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while balancing multiple critical requests. You will understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. You will possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, taking effective action without knowing the whole picture.
Diary management and supporting logistics (office/room/desk bookings, visitor registration, etc)
Arranging and live-managing travel bookings, including overseas travel, ground logistics, visas, and itinerary support
Arranging 121 meetings, leadership meetings, all hands/ townhalls, cross- functional meetings, team offsites and social events and wider support on larger, more complex meetings and workshops
Collating and circulating updates for internal memos, reports, documents and minute taking as required
Processing and submitting expense reports using Oracle software
Communicating with third parties, employees, and senior managers on the telephone, in person or via email
Supporting the E2E process for Procurement & invoicing - Adding suppliers, processing invoices, tracking Purchase orders
Additional administrative support, including assisting with PowerPoint presentations and various project documentation
Establishing good working relationships with the LT, EA’s across the business globally
Budget management – working with our Finance Business Partner to track costs such as travel, forecasting for the year; handling accruals with the team into the following year.
Support the wider Reward and HR Ops LT when required.
Demonstratable experience working in a similar role supporting leaders
Strong interpersonal and communication skills, with an ability to work with a variety of styles and personalities at all levels
High degree of personal integrity and used to working with confidential information and maintaining absolute discretion
Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Able to stay calm under pressure in a fast-paced environment
Strong Proficiency in Microsoft Office, PowerPoint, Excel and other office productivity tools, with the enthusiasm to learn new systems
Flexible to travel on occasion
We are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:
Bonus scheme
Uncapped holiday allowance
Enhanced pension scheme
Private healthcare
Life assurance
Income protection
£1,000 annual self-development learning fund
Invest via the Flutters Sharesave Scheme
Enhanced parental leave
We are a world leader in online sports betting and iGaming, with a market leading position in the US and across the world.
We have an unparalleled portfolio of the most innovative, diverse and distinctive brands including FanDuel, Sky Betting & Gaming, Sportsbet, PokerStars, Paddy Power, Sisal, tombola, Betfair, MaxBet, Junglee Games and Adjarabet.
With our global scale and challenger attitude, through which we excite and entertain our customers, in a safe and sustainable way. Using our collective power, the Flutter Edge, we aim to disrupt the sector, learning from the past to create a better future for our customers, colleagues and communities.
We’re working to be an inclusive employer, and we encourage people from all backgrounds, ways of thinking and working to apply. Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role.
If you need any adjustments to make this role work for you let us know, and we’ll see how we can accommodate them.