Executive Assistant

About the Role:

As the Executive Assistant at Feastables, you will support our President while also helping manage the day-to-day operations of our Chicago office. This role exists to improve executive focus, operational clarity, and overall office effectiveness. You’ll ensure the executive you support can prioritize the highest-impact work while keeping key initiatives and communication moving forward. This is not a purely task-based support role. The Executive Assistant will operate with strong judgment, anticipate needs, manage competing priorities, and drive follow-through across teams while helping ensure the Chicago office runs smoothly. You will act as a trusted operational partner to our President and a central point of coordination for the Chicago office.

What You’ll Do:

• Manage a complex executive calendar, prioritizing meetings and sequencing time effectively
• Triage communications and surface the most important issues requiring executive attention
• Prepare meeting materials, briefs, and follow-up documentation
• Track key initiatives and ensure commitments and action items are completed on time
• Coordinate travel, expenses, and other executive logistics
• Serve as a point of contact for internal and external stakeholders
• Manage Chicago office operations including facilities coordination, vendor relationships, and office supply management
• Support onsite meetings, team gatherings, and office events
• Maintain organized documentation and operational processes
• Identify opportunities to improve executive workflows and office operations

Recipe for Success:

• 3+ years of experience in executive support or operational coordination roles
• Experience supporting senior leaders in fast-paced environments
• Ability to manage competing priorities with minimal oversight
• Strong written and verbal communication skills
• High level of discretion when handling sensitive and confidential information
• Experience coordinating office operations or facilities responsibilities
• Strong problem-solving skills with the ability to anticipate needs proactively
• A track record of improving processes and systems, not just maintaining them

Why Feastables?

We believe in transparency - not just in our ingredients, but in how we hire. When making compensation decisions, we consider many factors like role level, market data, location, and relevant experience and skills. For this role, we expect the annual base salary to fall between $85,000-$100,000.

Beyond salary, we offer a thriving culture where you’ll have interesting problems to solve with the autonomy you need to make a difference. And, of course, we have the perks/benefits to enable you to do your best work.

• Competitive Salary
• 100% employer paid option for medical, dental, and vision
• 401(k) with an employer match
• Monthly stipends for wellness & cell phones
• 14 company paid holidays
• Unlimited PTO policy
• Delicious chocolate & snacks of course!

RECRUITERS: We do not accept unsolicited assistance from search firms or recruitment agencies - please, no phone calls or emails.