Executive Assistant

Job Title

Executive Assistant

Job Description Summary

The Exectutive Assistant will provide comprehensive administrative support to the Global AD and her team, including calendar management, travel coordination, documentation, and event planning. It also involves maintaining SharePoint sites, tracking expenses, supporting onboarding, and liaising with vendors and internal stakeholders to ensure smooth team operations.

Job Description

About the Role:

• Administrative Support: Manage calendars, travel arrangements, meetings, and general day-to-day support for the Global AD and her direct reports.
• Document Preparation: Create and maintain reports, presentations, correspondence, and meeting materials.
• SharePoint & Records Management: Maintain CW & CW-SCB SharePoint sites, ensuring data accuracy, version control, and compliance.
• Coordination & Logistics: Organize events, workshops, team activities, and liaise with vendors and stakeholders for bookings and invoicing.
• Team & Financial Support: Track expenses and budgets, support onboarding, manage travel profiles, and assist with Manila visit coordination.

About You:

• Diploma or degree in Business Administration (or related field) or equivalent work experience; proven background in administrative or team support roles.
• Skilled in MS Office Suite and collaboration tools like Teams, Zoom, and SharePoint.
• Strong time management, multitasking, and organizational abilities.
• Excellent interpersonal skills with a high level of discretion in handling confidential information.
• Experience in corporate/international settings, familiarity with CW platform tools, and a proactive, independent work style.

Why join Cushman & Wakefield?

Cushman & Wakefield is a global powerhouse in real estate services, known for its entrepreneurial spirit, collaborative culture, and relentless focus on client outcomes. Our partnership with this client—a top 10 Fortune 500 healthcare company ranked among America’s Most Innovative and the World’s Most Admired offers an incredible opportunity for the right person to make a real impact. Working at Cushman & Wakefield means you will benefit from:

• Being part of a growing global company.

• Career development and a promote from within culture.

• An organization committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing
commitment to RAP, Aboriginal or Torres Strait Island. Islanders are highly encouraged to join us! (For AUS only)

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”