Executive Assistant - Commercial Team

Work Schedule

First Shift (Days)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, we work together to accelerate research, solve complex analytical challenges, improve patient diagnostics, and increase laboratory productivity. We know that our people are the source of our global success, and we embrace the unique qualities and differences of each of our professionals.

LOCATION: On-site in Waltham, MA. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.

• Must be able to pass a comprehensive background check, which includes a drug screening.

DESCRIPTION:

As an Executive Assistant at Thermo Fisher Scientific, you'll support the Vice President, Commercial North America, BID and other senior leadership team members in their mission to make the world healthier, cleaner and safer. This will support the BID Commercial business unit that is responsible for driving commercial success and growth within the Biosciences Division. We work closely with customers to understand their needs and provide tailored solutions that advance their research and development efforts.

You'll serve as a trusted partner to these executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

REQUIREMENTS:

• High school diploma required. Minimum of 5 years of executive administrative experience, or Bachelor's Degree plus 2 years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
• Preferred Fields of Study: Business, Secretarial Science, or related field
• Ideally have worked with a Sales and Marketing Function that is fast paced and comfortable with supporting regular travel and agile, remote teams
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills with ability to handle multiple competing priorities
• Exceptional written and verbal communication skills with impeccable attention to detail
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and ability to interact professionally with all levels of the organization
• Experience coordinating complex international travel and managing visa requirements
• Proven experience working independently to solve problems creatively
• Ability to anticipate needs and take initiative in a dynamic environment
• Flexibility to provide occasional support outside standard business hours
• Proficiency with expense reporting systems (e.g. Concur)
• Experience in calendar management across multiple time zones
• Strong project management and event planning capabilities
• Collaborative mindset with ability to work effectively in a matrix organization

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation. 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation. 

Compensation and Benefits

The hourly pay range estimated for this position based in Massachusetts is $44.00–$52.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards