Executive Assistant - 12 Month Contract

At ING Australia, we're committed to fostering a culture of inclusivity and innovation, where you’ll have the support and resources you need to thrive. Join us and take the first step toward building a career as exceptional as you are.

In this varied Executive Assistant role (12-month contract) you’ll be working closely with two of our Executive Committee members: the Head of Legal & General Counsel and Head of Corporate Audit Services and their teams. The Legal team includes the company secretariat function to ING’s Executive Committee, Board and its committees.

Your day to day will include managing complex calendars and travel, preparing high-quality presentations, and ensuring smooth governance through effective meeting planning and documentation. You’ll also play a key role supporting leadership communications and collaborating with a wide range of local and global stakeholders.

Our ideal candidate is someone highly organised, who thrives in a fast-paced environment, excels at managing competing priorities, and brings a proactive, solutions-focused mindset to everything they do.

What you’ll do

• Effective email and diary management with skill and awareness of current business priorities
• Executive Committee, Board and Board Committee meeting planning and organization.
• Support governance and documentation for the regular cadence of meetings required by the Executive (e.g., meetings typically include regular 1:1s with direct reports, leadership meetings and team town halls)
• Preparation of quality presentations, reporting and information management (including monitoring of staff leave and key dates) with an appropriate awareness of the treatment of data
• Broader administrative support for the business unit. Examples include travel coordination, liaising with external parties, IT support including planning for meetings.
• Management of expenses and expense reconciliation processes

What we’re looking for

• Extensive experience as an Executive Assistant or similar supporting C-suite leaders, ideally within banking or financial services.
• Strong organisational and time management skills, with the ability to juggle multiple priorities and meet tight deadlines.
• Excellent written and verbal communication skills, with a professional and discreet approach to handling confidential matters.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools like Teams.
• Proven ability to build strong relationships across all levels of an organisation, both locally and globally.
• A proactive, flexible and solutions-focused mindset, with a genuine interest in supporting leadership and contributing to a positive team culture.

What’s in it for you?

• Discounted ING Health Insurance
• An additional Rest Day to support your wellbeing
• An IMPACT day to volunteer on approved sustainability activity

About Us 
 

At ING, we’re all about making life simpler and more rewarding - for the people who bank with us, the team members who work with us, and the communities we’re proud to support. Joining ING means stepping into an environment where your individuality isn’t just welcomed - it’s celebrated. We’ve built a culture that’s fun, inclusive, and supportive, giving you the freedom to be yourself, so you can do your thing.  

Whether you’re taking ownership of exciting projects, thinking outside the box, or working with global colleagues, you’ll find ING is the kind of place where growth isn’t just a possibility; it’s a promise. As a WGEA Employer of Choice for Gender Equality and Family Inclusive workplace, you’ll feel the difference in how we value and champion our people.  

We make hiring decisions based on your skills, capabilities, and how you align with our values - not on ticking every box. So, if you’re interested but don’t meet all the criteria, we encourage you to apply. We’re invested in fostering a diverse and inclusive workplace where everyone feels like they belong. We’re your allies in helping you do your thing during the recruitment process, so let us know (email below) if you require any support or adjustments when you apply   

Sound like your kind of vibe? We can’t wait to hear from you!  

(One last note: We operate using a direct talent sourcing model, so no agency introductions, please.)  

ING is Australia’s most recommended bank according to RFI Global’s Consumer Atlas Survey, January–June 2025 (n = 29,510) when compared to customers of the 10 largest ADIs operating in Australia. 

Need more?  

 
Contact Sabrina Huynh, Sabrina.huynh@ing.com

For support and adjustments, including DEI, LGBTQI+ confidential application support enquiries: rpoteam.au@ing.com 

Applications close Monday, the 22nd of December.
 
Before you apply 
Here at ING we consider employee development to be important and encourage existing employees to apply for suitable internal positions. It is expected that any employee applying for a vacant position would have been in their current role for a minimum of twelve (12) months before applying. This may be waived in special circumstances and after consultation with your manager  

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