Executive Administrative Assistant

Who are we hiring?

The Executive Administrative Assistant provides high-level, strategic administrative support to the Chief Legal Officer (CLO) of MSGE and Sphere, serving as a trusted partner in managing day-to-day operations and enabling focus on key business priorities. This role requires handling highly confidential communications, preparing research and executive materials, and acting as a liaison on behalf of the CLO with professionalism and sound judgment. The Executive Assistant will develop a deep understanding of the executive’s working style, priorities, and preferences to proactively manage complex calendars, streamline workflows, and anticipate needs in a fast-paced environment. The Executive Administrative Assistant independently executes delegated responsibilities with minimal direction, resolves issues efficiently, and ensures seamless administrative operations, consistently demonstrating exceptional discretion, reliability, attention to detail, and the highest standards of professionalism and performance.

What will you do?

• Manage calendars, schedules, meetings and travel itineraries, and coordinates related arrangements working across several internal departments to best utilize schedules.
• Prepare the CLO for each meeting – drafting agendas and or printing materials in advance.
• Coordinate logistics for meetings, events, and personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed.
• Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Work under tight deadlines, remain aware of shifting priorities, anticipate last-minute changes, and make necessary adjustments; always having a plan B in place.
• Stay current on internal and external information that may help support the efficiency and proactivity of the CLO’s response, utilizing information to support shifting priorities.
• Create strong relationships within and across various departments, especially with other Executive Assistant(s) and Senior Administrative Assistants.
• Acts as liaison between Executive and any direct reports, and internal and external contacts
• Coordinates activities and deliverables with direct reports, as well other stakeholders.
• Prepares and submits the CLO’s monthly expense report and provides administrative support for the CLO’s approvals of monthly expenses and various transactions for the direct reports of the CLO.
• Assists the department with special projects as requested. Acts together with other executive assistants to provide service as needed for special projects.

What do you need to succeed?

• 5+ years of experience as an Executive Assistant, preferably at the c-suite level and/or within a legal function.
• Proficient understanding of Microsoft Office applications, specifically Outlook, with expert calendar management strategies ready to utilize.
• Ability to maintain the highest degree of confidentiality and diplomacy.
• Ability to distill information and communicate effectively throughout all levels of the organization.
• Ability to strategically connect dots between foreseeable impacts of simultaneous projects, deadlines, commitments, and initiatives.
• Ability to work in a fast-paced environment and adjust to shifting priorities while maintaining a calm presence and perseverance.
• Expert multi-tasker who stays organized and detail-oriented
• Possess characteristics that exude energy, positivity, proactiveness, resiliency, and resourcefulness.
• Associate’s degree or higher preferred.

SPECIAL REQUIREMENTS:

• Schedule flexibility and accessibility to respond as needed, including nights and weekends
• Must be flexible to work overtime on short notice.