Events Specialist

Job Title

Events Specialist

Agency

Texas A&M University - Kingsville

Department

Property Management & Auxiliary Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

The Events Specialist, under general supervision, provides central coordination of campus events, maintains all customer relations of campus events, and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

 

Essential Duties and Responsibilities: 

• Coordinates campus events, including scheduling, receiving/processing space requests, and service requirements and deliveries. 

• Provides on-site customer support during events. 

• Provides customer support for all auxiliary services such as Post Office, Parking, Pool, and ID Center.

• Assists in training student workers in customer service support of all auxiliary services.

• Coordinates post-event review and follow-up contact. 

• Makes recommendations for policy and procedure implementation. 

• Participates in the supervision of Event Planning Student Workers and provides orientation for new staff. 

• Maintains and coordinates the centralized events calendar via Ad Astra.

• Participates in the planning and execution of administrative operations. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.  

• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.  

• Applies and interprets, and/or assists in implementing management policies or operating practices.

• Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.  

• Performs special analyses and project summaries. 

• Possibly hire student workers and office staff.

 

Education and Experience: 

Education - High school diploma or equivalent combination of education and experience.

Experience - Four years of related experience.

Knowledge, Skills and Abilities: 
Knowledge of - Word processing and spreadsheet applications. Knowledge of event logistics, timelines, staffing, space usage, equipment needs, and customer requirements. Understanding of revenue, cost centers, and financial documentation.

Ability to - Multitask and work cooperatively with others. Strong organizational skills. Effective verbal and written communication skills. Ability to work with minimal supervision while managing deadlines and shifting priorities. 

Other Requirements: 
At times may work beyond normal office hours and/or work on weekends. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.