The Simons Foundation has an opening for a temporary Events Manager to join the events team. Reporting to the Senior Events Manager, the Events Manager will provide support for the development, planning and execution of more than 200 yearly events. These include on-site and off-site annual research conferences, scientific meetings, workshops, and some social events.
This is a temporary position expected to last approximately 7 months, starting in early January 2026. This full-time position is located at the Simons Foundation’s offices in New York City.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Support host department with tasks associated with logistics before, during and after events. This includes travel and hotel accommodations in partnership with foundation vendors, ground transportation, catering contracts, facilities management and insurance requirements.
Use event planning platform to create event websites, manage attendee communication and execute participant registration both pre-event and on-site.
Assist in negotiations of agreements with third-party vendors (i.e., venues, caterers, AV providers, etc.) to ensure high quality of service and fiscal responsibility.
Create and monitor project management tools such as timelines, task lists, budgets and run of show documents. Present these documents to event planning team to ensure clear, consistent communication throughout the planning process.
Produce or facilitate the creation of event collateral as needed. This can include signage, promotional collateral, printed materials, etc.
Represent and deliver service excellence with program participants. Ensure their needs are anticipated and executed properly.
Review events calendar and work with staff and security to ensure program preparations are completed on time while paying close attention to events with quick setup turnarounds.
ADDITIONAL RESPONSIBILITIES:
Serve as a thought leader to event hosts as they develop event plans and develop future event needs.
In partnership with event coordinators, monitor event supply stock and maintenance of event spaces.
Participate in cross department meetings to discuss opportunities for collaboration and process improvement.
Perform any other duties or tasks as assigned or required.
MINIMUM QUALIFICATIONS
Education
Bachelor’s degree
Experience
Minimum of 7 years of previous events experience
Proven effectiveness in working with diverse client/participant groups, managing budgets and logistics
Experience with onsite event management, including setup, registration, venue logistics and audio/visual needs.
Related Skills & Other Requirements
The ideal candidate must be a team player but should also be self-motivated to complete tasks.
Must be skilled at simultaneously managing multiple projects with tight deadlines and many details in a fast-paced environment.
They must have excellent oral and written communication skills, effective trouble-shooting skills and good judgment.
The candidate must be willing and able to work varying schedules including early mornings and evenings with occasional weekends and travel.
Previous work in research or academic settings is a plus.
High proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
Working knowledge of Cvent is preferred.
Basic knowledge of audiovisual equipment and desktop publishing software is preferred.
Physical Requirements
Moving supplies and equipment weighing up to 20 pounds
Moving throughout several office buildings and various event spaces (on-site and off-site) to provide event support
REQUIRED APPLICATION MATERIALS
Resumé
Cover letter stating your interest in the position
COMPENSATION
The full-time annual compensation range is $75,000 to $95,000, depending on experience
The salary will be prorated for the seven-month term
This position is eligible for medical benefits only
Our Commitment to Expanding Pathways to Science & Opportunities for All:
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.
The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.