Events Associate

At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence ®. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

The Impact You'll Make

As an Events Associate you will ensure a seamless and professional experience for event attendees through meticulous registration management and onsite coordination.  This role will support the success of Stout sponsorship conferences and events by delivering high-quality branding, materials, and logistical execution.  This Associate will play a key role in contributing to the growth and refinement of Stout’s event strategies.

What You'll Do

Registration Administration for Stout Events

• Set up and manage the registration system according to event needs.
• Oversee the registration process leading up to and during events, including onsite implementation.
• Serve as the onsite point person at the registration desk for the duration of events.
• Prepare attendee badges and coordinate shipments of registration materials to and from events.
• Maintain and order registration supplies inventory as needed.
• Pull post-event registration reports for analysis by the Events Director and client.
• Order "swag" bag items for assigned events.

Sponsorship Events Coordination

• Partner with the Events Director to provide support for Stout sponsorship conferences and events.
• Collaborate with marketing partners to develop collateral for sponsorship events.
• Ensure branding materials are shipped to and from event locations.
• Provide onsite event support for sponsorship events when required.

HubSpot System Management

• Create and manage invite lists for client-facing events.
• Collaborate with the Marketing team to develop and send event invites.
• Track attendee numbers and update clients on RSVPs for assigned events.
• Distribute post-event feedback surveys to attendees.

Branding and Meeting Supplies Inventory Management

• Maintain and manage branding and meeting supplies inventory.
• Work with the Events Director to assess branding and supply needs for events.
• Coordinate the shipment of branding materials and meeting supplies to assigned events.

What You'll Bring

• Strong organizational and multitasking skills, with the ability to manage multiple responsibilities and deadlines.
• Attention to detail for managing registration systems, attendee lists, and event logistics.
• Proficiency in tools such as registration systems and HubSpot (or willingness to learn).
• Team-oriented approach, with the ability to collaborate effectively with Events Directors, marketing partners, and clients.
• Communication skills to serve as the onsite point of contact and coordinate with event stakeholders.
• Problem-solving mindset to handle logistics, inventory management, and onsite challenges.
• Flexibility to travel and provide onsite support as needed.

How You'll Thrive

You will gain hands-on experience in managing event registration processes from start to finish, including preparation, execution, and post-event reporting.

A reasonable estimate of the current range is $65,000 - $70,000 annually. This role is also anticipated to be eligible to participate in an annual bonus plan. Available benefits are based on eligibility.  Our Total Rewards package includes a variety of options, including medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and access to other wellness-focused benefits. Depending on employment category, Stout offers Personal Time Off per calendar year based on standard work hours and years of service or Discretionary Time Off.  Additionally, each year the firm publishes a calendar of holidays to be observed during the year. Information about benefits can be found here - https://www.stout.com/en/careers/benefits.

Applications are reviewed on a rolling basis, with no set closing date.  Recruitment will continue until the position is filled.  Stout encourages qualified candidates to apply promptly to any role(s) that interest them to ensure full consideration.

Why Stout?
At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life.

We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.

We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals.

Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives.

Learn more about our benefits and commitment to your success.

https://www.stout.com/en/careers/benefits

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

Stout is an Equal Employment Opportunity. All qualified applicants will receive consideration for employment on the basis of valid job requirements, qualifications and merit without regard to race, color, religion, sex, national origin, disability, age, protected veteran status or any other characteristic protected by applicable local, state or federal law. 

Interested in joining a rapidly growing group of bright, ambitious professionals in a work environment that values culture, inclusion, and personal growth? Stout might just be the right place for you.