POSITION: Event Management Apprenticeship
DEPARTMENT: Event Management
REPORTS TO: Events Systems Specialist
FLSA STATUS: Hourly (Non-Exempt)
Summary
Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a part-time Event Management Apprentice for the Salt Palace Convention Center and Mountain America Exposition Center. Responsible for providing administrative and organizational support to the Executive Office at the Salt Palace Convention Center. Responsible for daily general office and administrative duties and tasks, including meeting oversight and coordination.
Essential Duties and Responsibilities
- Directly assist the DOE & all Event Managers with organizational and administrative tasks.
- Shadow show-day activities and provide show management support when needed.
- Learn and utilize the event operations management software.
- Assist and/or fully manage the coordination of smaller events and meetings as requested.
- Assist Event Managers with reminders & completion of critical pre- & post-event submissions.
- Record and distribute meeting summaries & action items.
- Learn to use diagramming software & assist with event floor plan creation.
- Organize pre-con/post-con for events when needed.
- Maintain emergency text alert systems.
- Assist communications/guest relations as requested.
- Maintain and coordinate calendars with scheduled events.
- Prepare, edit, and proof documents, such as SOPs & reports, as requested.
- Assist in communication of departmental information.
- Participate in various committees as requested.
- Assist with reception desk backup as needed or as scheduled.
- Other duties as requested or assigned.
Experience & Knowledge
- In-process or completed associate’s degree or higher in Event Management, Business, or Communications preferred but not required.
- 1+ years of administrative support experience preferred.
- Excellent customer service and communication skills, including telephone etiquette.
- Excellent administrative, organizational, and problem-solving skills.
- Highly organized with the ability to utilize a variety of organizational tools and technologies.
- Ability to maintain confidentiality of information.
- Willingness to learn software programs utilized by facility.
- Strong interpersonal skills.
- Open to collaboration and feedback.
- General professional writing and grammatical skills.
- Proficient working knowledge of Microsoft and Google programs.
- AutoCad experience a plus.
Job Type: Part-time, up to 29 hours per week, In-Office
Salary: $20-$25 per hour depending on experience
Schedule: Monday-Friday, Flexible Start/End Times, Weekend Availability Required as Needed
Benefits
- Free UTA transit pass
- Paid parking pass for Salt Palace Convention Center
Note
The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Recruiter- Jordan White, Legends GLOBAL
100 South West Temple Salt Lake City, Utah 84101
Applicants who need reasonable accommodation to complete the application process may contact 801-842-3401.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.