Event Manager

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

The Event Manager serves as the point of contact for all aspects of event planning for Aims Community College events. This position will coordinate and manage, from inception through execution, a high volume of both large and small events at the college. Duties include but are not limited to: scheduling, planning, and execution of events, including meeting with clients to define expectations and requirements, developing and reviewing event plans, and conducting pre-event meetings and walkthroughs. The position coordinates event support services, which include, but are not limited to, planning security logistics, working with internal and external vendors to secure event rentals and other needed materials, and coordinating with Support Logistics staff as needed. This position reports to the Director of Events and is responsible for receiving materials and information related to event software and college policies & procedures. This position will manage high-profile events of significant importance to the college's mission and vision.

Event Planning & Production:

• Coordinate and organize events on the Aims campus, including department or program-sponsored events, educational partnerships, community outreach, and private/corporate functions as approved and assigned.
• Provide exceptional customer service to prospective clients on the event planning process as needed by conducting tours, providing booking instructions and information, and reviewing detailed contract stipulations and information
• Provide consultation for prospective and confirmed clients about event layout and flow in event spaces.
• Create and manage the timeline, program, and task list for all assigned events
• Lead all event planning and production meetings and discussions for assigned events.
• Organize and lead collaboration with the Marketing and Communications team on event concept, graphic design/production/printing, and event marketing.
• Order and arrange all needed supplies for events.
• Coordinate audiovisual operation with Support Logistics staff.
• Secure and manage event-related volunteers and student employees as needed, including day-of event coordination.
• Secure guest speakers and entertainment as needed; review speeches, coordinate rehearsals, and work with the communications team on approval of materials.
• Schedule and maintain communication with all parties involved with the preparation, set up, tear down, and management of the event.
• Manage on-site production and vendor needs, assist with day-of-event logistical moves, and attend events as needed.
• Significant involvement in the planning and execution of all commencement activities and other college signature events.

Event Management & Administration:

• Assist with preparing or following budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances, including check requests, invoicing, and reporting, in coordination with the Events Staff Associate.
• Prepare and modify event contracts as requested in coordination with the Events Staff Associate.
• Serve as backup to event-related software and management.
• Create and revise room layouts/seating arrangements for each event as necessary in coordination with Support Logistics staff.
• Organize and manage the invitation, registration, and attendee check-in processes for assigned events.
• Conduct pre-event, post-event, and walkthrough meetings.
• Conduct event debriefs with key event stakeholders following each event.

Other Duties as Assigned

Minimum Qualifications:

• Bachelor’s degree in Management, Hospitality, or another related field; plus, one year of related experience or an equivalent of education and/or work experience.
• Experience using event-related database, software, and web systems.
• Strong communication skills.
• Strong organizational skills and attention to detail.
• Financial management and budgeting skills.
• Flexibility and the ability to work nights and weekends.
• Ability to establish and maintain positive working relationships with faculty, staff, students, and the general public.
• This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.
• Demonstrated problem-solving and decision-making skills in an event coordination capacity where high-level customer satisfaction is required, and appropriately represent the campus.
• Superior time management, multi-tasking, and cross-team support skills.
• Ability to accomplish assigned projects independently.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Three (3) years of management or event planning experience.
• Experience working in a higher education setting.
• MP (Certified Meeting Planner) or other relevant event planning certifications.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.