Event Coordinator

Job Description:

About the Team:

Barron's Wealth & Asset Management Group harnesses the power of an elite community of the nation's top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike.

We host a series of live and virtual national, regional, and international invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barron's Advisor) group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches.

About the Role

Reporting to the Senior Events Producer, this position is a great opportunity for a talented and motivated event coordinator to join the Barron's Advisor team. An event coordinator plans, organizes, and oversees all aspects of events, from initial concept to execution, ensuring smooth operations and meeting event needs. They manage logistics, vendors, and event details like venue, catering, decor, and entertainment. Our ideal candidate will have an eye for detail and be self-motivated with strong communication skills. In addition to being extremely well-organized, you should be a creative problem solver, remain calm under pressure, and be capable of multitasking. You will also be someone who enjoys being part of a team and can build relationships with many different types of people. This is a permanent position with room for growth, training, and professional development.

You Will:

• Provide logistical support to the Barron's Advisor events team to ensure effective and successful planning and delivery of events while developing event concepts, themes, and timelines.
• Coordinate event logistics, including venue research & selection, catering, decor, furniture rentals, and local onsite staff sourcing.
• Oversee event setup, including venue preparation, layout design, and signage placement.
• Negotiate rates and contracts with vendors.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process. Maintain communication with vendors throughout the event lifecycle.
• Provide event day support, including event setup, attendee engagement, and communication plans.
• Develop detailed event concepts, proposals, timelines, and resource requirements.
• Work closely with the team to support the financial workflow for events, supporting the team with event budgeting and reconciliation. Track expenses and ensure adherence to budget constraints for pre-event and post-event analysis.
• Additional responsibilities may include assisting with other meeting schedules, event-related correspondence, travel planning, and onsite participation at events.
• Partner cross-functionally with teams across Dow Jones.

You Have:

• NYC area-based.
• 1-2 years of professional experience and bachelor's degree preferred.
• Self-starter who is highly organized, motivated, and has an exceptional eye for detail.
• Strong verbal and written communication skills.
• A positive, problem-solving attitude.
• A dynamic and engaging person who enjoys building relationships, gaining expertise, and earning trust with our clients.
• Superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment. Project management skills and experience are a plus.
• Interest in experiential activations, production, event planning, and/or hospitality is a plus.
• Must be a team player with the ability to work effectively in a team or independently. Comfortable and confident when supporting members of the events team, and sharing ideas and experiences.
• Knowledge of MS Office, and Google Suite. Knowledge of Cvent is a plus.
• Prior experience working in wealth management or financial services is preferred.
• Ability to travel to events, and occasionally work weekends.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Learn more about all our US benefits

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - Wealth & Investing

Job Category:

Marketing & Product Management

Union Status:

Union role

Pay Range: $60,000 - $75,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..