Evening Secretary

Practice Group / Department:

Urszula Tarsalewska

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

NRF Poland is seeking a detail-oriented and organized Evening Secretary to provide administrative support during evening hours, ensuring smooth office operations and efficient communication.

Role overview

• Manage incoming and outgoing correspondence, including emails, letters, and packages.
• Answer and direct phone calls, taking messages and providing information as required.
• Prepare and format documents, reports, and presentations using various software applications.
• Maintain and organize physical and digital filing systems, ensuring confidentiality and accessibility.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Order and maintain office supplies, ensuring adequate stock levels.
• Assist with data entry and basic bookkeeping tasks.
• Provide general administrative support to various departments as needed.
• Ensure the office environment remains tidy and organized.
• Adhere to company policies and procedures, particularly regarding data privacy and confidentiality.

Experience required

• Proven experience as an administrative assistant, secretary, or in a similar administrative role.
• Excellent written and verbal communication skills in Polish and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discreet and able to handle confidential information with integrity.
• Positive attitude and strong interpersonal skills.
• Flexibility to work evening hours.
• High school diploma or equivalent; additional secretarial training or certification is a plus.

What we offer

• Working hours: 16:00 – 20:00
• Opportunity to gain experience in an international environment
• Working in a comfortable office in the city centre
• Private health care, employees’ benefits

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Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.