Env. & Energy Administrative Assistant - Riverhead, NY

The Long Island Clean Energy Hub Administrative Assistant provides clerical and administrative support to the Cornell Cooperative Extension Energy team to ensure program requirements are met, local community members are engaged with Energy Hub services, and reporting to funders is accurate. Provide frontline reception through the Energy Hub hotline phone number and email, greeting customers, providing basic information on programs and events, and supporting program staff with correspondence, handling numerous personal contacts; answering inquiries; gathering information requiring confidential discretion; and maintaining the Energy Hub’s Salesforce lead database.


Provide data entry support to the Energy Hub team and it’s contractors using Salesforce CRM and generate reports or compile data to submit to Energy Hub Directors.


Provide a wide variety of additional supports to all Energy Hub staff including but not limited to: ordering supplies, managing outreach materials, general recordkeeping and database management, coordinating with vendors and partner organizations, collecting invoice documents, and other general administrative tasks as necessary.

    

REQUIRED QUALIFICATIONS:

· High School Diploma or equivalent education.

· Experience relevant to the role of the position.

· Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel.

· Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.

Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.

· Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.

· Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).

· Ability to effectively participate in professional team efforts.

· Ability and willingness to work with diverse audiences and maintain cultural sensitivity.

· Ability to relate effectively to co-workers, advisors, community and professional leaders.

· Ability to meet travel requirements associated with this position.

· Ability to meet acceptable background check standards.

· Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

PREFERRED QUALIFICATIONS:

· Experience in working effectively in collective team efforts.

· Experience in collaborating with volunteers and interns.

· Experience with CRM platforms such as Salesforce.

· Ability to identify and utilize local resources from the community.

· Conversational fluency in Spanish

POSITION DETAILS:

Salary:            $26 per hour

Schedule:      NONEXEMPT – REG: 40 hours

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at (631) 727-7850 or via email at HR-CCESuffolk@cornell.edu

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

  

Job Title:

Association Admin Asst II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Ashley Downs

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.