Position Details
The Office of Human Resources at University of Tampa has an opening for an Employment Specialist. The Employment Specialist reports to the Director of Human Resources and provides support for employment/recruitment-related matters for staff, faculty, and student employment.
Duties include creating postings, responding to applicant inquiries, pre-hire processing, updating job descriptions, providing guidance to hiring managers and search committees on employment/staffing processes, and ensuring compliance with all relevant state/federal laws, as well as special projects and other related responsibilities, primarily but not limited to staff. Establishes communication channels with University departments to assess employment needs and ensure smooth delivery of hiring services.
Responsibilities
1. Initiate, update, and maintain recruitment and employment records in Workday, including job description updates, job requisitions, posting on various sites, applicant tracking, and pre-employment background and reference checks.
2. Process job changes for internal employees, reorganization updates, and supervisory changes as needed.
3. Provide information and assistance to applicants, potential applicants, and employees about the University, the application process, application status, and other employment-related inquiries.
4. Manage the Employment email account for staff/faculty hiring by providing timely responses and processing the faculty reference letters received.
5. Assist with ensuring the successful completion of required background/reference checks for potential staff/faculty hires.
6. Manage the adjunct faculty hiring process, ensuring that all required paperwork is completed and processed on time. Assist colleges/departments with hiring and posting processes.
7. Manage the job offer process for staff positions and process contingent workers and volunteers.
8. Send confirmation notices to all staff new hires, providing employment and first day reporting information.
9. Monitor onboarding status for faculty and staff new hires and follow up as needed to ensure completion.
10. Serve as a backup for E-Verify and for faculty/adjunct recruiting.
11. Participate in systems testing to ensure processes are accurate and assist with managing updates.
12. Assist with the student employment process as needed.
13. Ability to coordinate and communicate effectively with Employment Specialist partner.
14. Assist with training/presentations regarding recruitment related policies/procedures
15. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
16. Contribute to the success of the Office of Human Resources by performing other duties as assigned and assisting in other Human Resources areas as needed.
17. Supports departments on the processes of employing and sponsoring foreign nationals for work and permanent residency in the US. Work in partnership with legal counsel to manage nonimmigrant sponsorships like H1-B visa and permanent residency.
18. Serves as primary contact for H1-B visa and permanent residency
Qualifications
1. Bachelor’s degree in Human Resource Management, Business Administration, Communications, or comparable field. Experience performing the duties of this job may substitute for the degree
requirement on a year-for-year basis.
2. 1-2 years of office experience. Human Resources experience highly preferred.
3. Ability to establish priorities and manage time wisely.
4. Excellent written, oral, interpersonal, and organizational skills.
5. Knowledge of or the ability to learn quickly, University of Tampa software programs, such as Workday and Microsoft Office.
6. Willingness to embrace new technologies and innovative organizational practices.
Required Attachments
Please be sure to attach all required documents listed below in the attachment
box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Full Time/ On Campus
The University of Tampa offers great benefits to include:
• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• Access to Campus Amenities
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more!
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.