Electronic Records Specialist

Posting Date

01/15/26

Application Deadline

01/19/26

Pay Range

Anticipated Hiring Range: $17.50 - $21.25 hourly
Full Pay Range: $17.50 - $25.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Legal Advocate

About the Position

Come be a part of a dynamic legal team as an Electronic Records Specialist at the Office of the Legal Advocate!

The Electronic Records Specialist plays a vital role in processing case files and documents from various sources and will need to ensure the accurate filing, scanning, auditing, tracking, and destruction of records per established electronic record keeping policies and procedures.

If you are motivated, have an eye for detail, and enjoy providing a general audit function, you are just the candidate we are looking for!

About Us

We provide high quality legal representation to our clients while protecting the fundamental rights of every member of the community.

The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve.

We strive to build a stronger team with every team member we add because every one of our colleagues plays an integral part in delivering excellent representation.

If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance, with alternative work schedule options

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of administrative and clerical experience

• High school diploma or GED

• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value

• Records experience in a law office, court, criminal justice or indigent defense setting

• Experience working with electronic records or case management systems

• Working knowledge of OnBase and/or JustWare

Job Contributions

• Maintains electronic and physical records and files

• Prepares files/documents for scanning then scans and indexes documents

• Performs regular quality control checks

• Reprocesses documents returned because of correction

• Reviews, files, and processes electronic and paper documents

• Boxes and transport files for destruction or for long-term storage

• Pulls and prepares physical or electronic files for appropriate dissemination, including dividing, sorting, redacting, and scanning

• Performs scanning equipment checks and maintenance

• Serves as backup to Justice System Clerk positions as needed

Working Conditions

• The job requires the ability to work with traumatic subject matter (crime scenes, accidents, etc.)

• You will work in an environment with frequent interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, frequently changing tasks, accuracy, decision making, concentration/vigilance, teamwork, working in close physical proximity with others, and public contact

• Requires to lift 15-35 pounds from floor to waist; 25 pounds waist to shoulder or shoulder to overhead; carry 15-35 pounds 100 feet or push / pull 100 pounds 1000 feet

• Alternative work schedule options are available after the training period, based on business needs

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!