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Job Description
The Education Program Specialist 4 provides strategic leadership, direction, and oversight for complex, multi-faceted education programs. This role is responsible for setting and implementing short- and long-term educational goals, developing and administering programs, and evaluating outcomes to support departmental, college, and university priorities. The Specialist operates with a high degree of autonomy, serves as a primary authority for assigned programs, and partners closely with faculty leadership and administrative units to advance educational quality, innovation, and growth.
Core Responsibilities
Strategic Program Leadership and Planning
• Establishes and implements strategic education program goals aligned with departmental and institutional priorities.
• Develops, executes, and evaluates short- and long-term strategic plans in collaboration with faculty directors and administrative leadership.
• Translates strategic objectives into operational plans, policies, and sustainable program structures.
• Leads or co-leads complex, high-impact educational initiatives that may set precedent for the unit or institution.
• Responsible for creating new undergraduate and graduate courses and T32 opportunities for faculty.
Program Administration and Oversight
• Provides full administrative oversight of assigned education programs, serving as the primary point of contact for internal and external stakeholders.
• Develops, implements, and maintains program policies, procedures, workflows, and documentation to ensure consistency, compliance, and continuity.
• Oversees curriculum implementation and evaluation; partners with faculty to recommend and support curricular enhancements.
• Manages data systems related to enrollment, student progress, outcomes, and alumni tracking; produces reports on program effectiveness and growth.
Assessment, Evaluation, and Reporting
• Designs and implements program-level assessment and evaluation frameworks to measure effectiveness and inform continuous improvement.
• Analyzes educational, curricular, and administrative data to identify trends, gaps, and opportunities.
• Prepares summaries, reports, and recommendations for faculty leadership, committees, and external stakeholders.
• Supports preparation of educational components of grant proposals, accreditation materials, and institutional reports.
Educational Infrastructure and Systems Development
• Designs, implements, and substantially improves educational infrastructure, including systems, workflows, templates, and documentation.
• Ensures systems are sustainable, well-documented, accessible, and reduce reliance on informal or person-dependent processes.
• Applies advanced expertise to develop new practices, metrics, or models that improve program operations and decision-making.
Recruitment, and Outreach
• Leads recruitment strategy for assigned programs, including planning, execution, and evaluation of recruitment and yield activities.
• Oversees applicant review processes, interview coordination, and communication with prospective students and faculty.
• Develops outreach and pipeline initiatives to strengthen applicant pools.
• Contributes to program marketing, communications, and visibility efforts for internal and external audiences.
Financial and Resource Management
• Plans, develops, and administers program budgets; monitors expenditures and authorizes spending within approved limits.
• Serves as a cost center or budget manager as assigned.
• Collaborates with fiscal and administrative partners to ensure accurate invoicing, reconciliation, and financial reporting.
Supervision, Coordination, and Influence
• May train, supervise, and evaluate program staff, student employees, or fellows, depending on program scope.
• Coordinates and influences the work of faculty, staff, and collaborators across units without direct reporting authority.
• Serves as a senior resource and mentor to less experienced colleagues.
• Represents the department or unit on university, college, or cross-institutional committees and initiatives.
Scope, Complexity, and Autonomy
• Work involves highly complex programs with significant scope, visibility, and long-term impact.
• Independently determines methods for completing new initiatives; receives guidance primarily on overall goals and strategic alignment.
• Frequently conveys complex, sensitive, or high-stakes information and facilitates consensus among diverse stakeholders.
There will maybe some teaching opportunities as needed and when available as fill in or back up.
Minimum Education Required
Bachelor’s degree or equivalent experience required; advanced degree in a relevant field preferred.
Required Qualifications
Minimum 6 years of relevant experience required; 8-12 years preferred, with demonstrated progression in responsibility and scope.
Experience in program planning, implementation, administration, and evaluation required.
FUNCTION: Education
SUB-FUNCTION: Education Program
S4
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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