Document Controller

• Work with a multidisciplinary team, make a difference in seamless project delivery
• ‘Real Impact, made together’ – play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries

Create futures worth inheriting with SJ Group 

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

About the role

We are currently looking for a Document Controller in an ongoing construction project who will be responsible for ensuring efficient document control, record management, project administration, and compliance with the approved Management Information System (MIS).

Key Responsibilities:

• Establish and maintain a fully structured Document Management System (DMS), ensuring complete traceability, version control, secure storage, and efficient retrieval of all project documentation.
• Register, track, distribute, and archive all incoming and outgoing correspondence, drawings, specifications, RFIs, IRs/MIRs, submittals, MOMs, transmittals, QA/QC documentation, and contractual communications.
• Ensure that all drawings and documents carry correct revision numbers, dates, statuses (TD, GFC, IFC, As-Built), and authorization signatures before circulation.
• Maintain a secure archive of all historical revisions to support audit trails, contractual reviews, and claim analysis.
• Periodically review, update, and optimize the DMS to ensure efficiency, compliance, and alignment with Client and ISO 9001 requirements.
• Coordinate with the Client, Contractors, Consultants, and PMC team members to ensure timely and controlled distribution of documents.
• Prepare and circulate weekly dashboards summarizing the status of submittals, RFIs, QA/QC documentation, drawing revisions, and other key project indicators.
• Ensure that all documentation practices comply with contractual requirements, the Client’s MIS standards, and internal SJ procedures.

About You:

• Bachelor’s degree in any discipline (Business Administration, Engineering, IT, or related field preferred).
• Minimum 10–12 years of relevant experience in document control or office administration within construction, engineering, consultancy, or PMC environments.
• Prior involvement in large-scale building or infrastructure projects will be an added advantage.

We value equity, diversity and inclusion and are committed to creating a work environment where everyone feels a sense of belonging and is empowered to do their best. We recognise the importance of a diverse and inclusive workplace to drive innovation and shared learning across our growing global network.

Join us and be part of a culture where we rise together, deliver excellence, and expand what’s possible. ‘Real impact, made together’ is at the core of everything we do, embracing diverse perspectives to drive meaningful impact and build a shared legacy.

How to apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

To find out more about SJ Group, please visit our website at www.sjgroup.com

Note to Agencies
All recruitment activities are coordinated through our Global Talent Acquisition team.  At this time, this role does not require agency support. Please refrain from forwarding résumés directly to employees or hiring managers, as unsolicited submissions will not be accepted and no fees will be payable.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!