Docket Specialist

Job Description

Docket Specialist

Position Type:   

Full Time

Non-exempt

Offsite (work in-office based on business needs.)

Must be within commutable distance to the office

Location: LA/SF/DC

Residency Requirements: 

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range:         $43.00/HR - $49.00/HR ($89,440.00 to $101,920.00 annually)

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position.  The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire.  The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

JOB SUMMARY:

The Docket Specialist supports the Court Services Department by providing comprehensive litigation calendaring services in accordance with the firm’s calendaring procedures and processes. This role is responsible for researching and calculating court-related deadlines to ensure compliance with applicable rules of procedure, including local court rules and state and federal civil procedures. The Docket Specialist enters deadlines into the firm’s calendaring management system, CompuLaw, and prepares deadline reports from MyView or CompuLaw upon request. Additional responsibilities include assisting with the setup and maintenance of accounts for electronic filing and service platforms such as PACER, Case Anywhere, File & ServeXpress, and other court-approved systems. The position also involves supporting court services-related projects and acting as a liaison between attorneys and the courts. The Docket Specialist answers questions from attorneys and staff regarding calendaring procedures and court rules to ensure accuracy and compliance.

JOB FUNCTIONS

• Provide litigation docket support to all MTO offices.
• Log and process all calendar requests as assigned using docketing software, CompuLaw Vision and Dynamics.
• Calendar all State, Federal and Agency court deadlines.
• Provide weekly and customized calendar reports.
• Create and update deadlines and trial calendars for new and existing client/matters.
• Respond to and work with case teams to ensure docket entries are accurate and meet their practice needs.
• If needed, conduct weekly calendar meetings with attorneys or paralegals to review upcoming calendar.
• Respond to and work with Case Teams to ensure docket entries are accurate and meet their practice needs. 
• Follow departmental best practice procedures and assist with implementing solutions to mitigate future issues when applicable.
• Research court rules when needed using applicable tools: Court website, Smart Rules, WestLaw, Rutter’s Guide.
• Assist in the investigation of docket/calendaring concerns and respond to inquiries regarding work product.
• Adhere to other duties as assigned.

COMPETENCIES

Communicates effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Being resilient: Rebounding from setbacks and adversity when facing difficult situations.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Customer focus: Building strong customer relationships and delivering customer-centric solutions.

Drives results: Consistently achieving results, even under tough circumstances.

Situational adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.

MINIMUM JOB QUALIFICATIONS

Minimum of 5+ years of litigation docketing experience using CompuLaw or calendaring system. Knowledge and ability to research of multi-state rules of civil procedure, federal rules of procedure, local rules, judges rules and agency rules.   Know how to research court websites for both State and Federal courts. Use Online filing platforms (CM/ECF and other third party vendors). Bachelor’s Degree or minimum of 5 years Law Firm work experience required.   Computer proficient with familiarity of various database systems including, Outlook, Internet Explorer and MS Word, preferred. Must be detail-oriented and have the ability to budget time efficiently while handling multiple tasks.  Must demonstrate accuracy when calculating deadlines and entering due dates and the ability to research rules when needed. Must possess excellent verbal and written communication skills and the ability to interact professionally with personnel in a responsible and respectful manner. Ability to interpret and analyze information. Must be a self-starter; able to work in a fast-paced environment; and exercise independent judgment in performing all aspects of the assignments. Must be flexible with time and ability to do overtime when needed or requested. 

PHYSICAL DEMANDS

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs

WORKING CONDITIONS

Quiet office environment in a high-rise building, seated the majority of the time

DIRECT REPORTS

None