District VIII Horse Program Support

Brief Summary of Duties: This individual will be a member of the District VIII 4-H Horse Committee and responsible for managing the District VIII 4-H Performance Horse Show. This individual will work with extension educators and volunteers to organize committees and delegate responsibilities as related to the District VIII 4-H Performance Horse Show. This individual will be evaluated by 4-H Educators and the district committee following the show. The individual will work with educators to develop and offer education programs to youth in the District VIII geographic area in compliance with the University's expectations about youth programs. District VIII includes Jefferson, Clearfield, Elk, Cameron, Potter, McKean, and Warren Counties.

Responsibilities for District Meetings:

            General Duties

• Schedule, plan, and implement regional district 4-H horse committee meetings per established guidelines with the Horse show management guiding publication and supervising educator guidance.
• Prepare meeting agenda, minutes, and financial statements in conjunction with the county chairing the district show.
• Develop show bill for District VIII.
• Installing any subcommittees needed – awards, fundraising, show bill, etc.
• Review show entry gifts and apparel to be sold during regularly scheduled district meetings.
• Coordinate division manager positions for the show and facilitate communication among these individuals.
• Correspond with each county, including leaders and educators, about meeting days and show responsibilities in a timely manner.
• Consult with the assigned county extension educator at least once per month during the 4-H program year and once per week during the two months prior to the show.
• Attend Fair Entry computer trainings and review recorded trainings to learn how to navigate and use the Horse Show computer program. Also work with IT support at Penn State or area Fair Entry program coordinator, in a timely manner, regarding data and computer issues.
• Oversee subcommittees that are part of the District VIII 4-H Horse Show Committee, which may include Fundraising and Awards, and show division managers. Monthly check-in of ongoing and upcoming tasks that need to be completed.
• As needed, attend the State 4-H Horse Committee meetings or other trainings as required.

District 4-H Horse Show:

Preparation Duties

• Work with educators in the District VIII horse region for appropriate and university-compliant educational programming geared toward the continuum of learning for horse members.
• Reserve the selected host grounds for the District 4-H Horse Show and oversee the assignment of county stalls.
• Confirm judges for the show per judges committee recommendations.
• Work with judges to select patterns and distribute patterns by August 1 for enough time to be uploaded to webpage/cloverlink/sharepoint and disseminated among counties.
• Determine which Committee representative(s) from each county will serve as Show Committee and ensure those individuals and Educators are present for protest and other show discussions.
• Obtain District Horse Show entries from all participating counties via Fair Entry and check for errors.  Communicate with county extension educators regarding any errors or missing information.
• Prepare cards, catalog, etc. for show day using Fair Entry program.
• Order ribbons and trophies.
• Organize committees to cover the following responsibilities: ring crew and preparation, manure removal, bathroom facilities/ first aid, check-in, record keeping, gate and ring crew assignments & announcements, and ribbons/ trophies, communications between office and show rings (scratches, etc.), PA system, Equipment and show safety

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