Director of Grants, Operations, and Compliance

Application Instructions

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Number of Positions: 1

Position Overview

We are looking for an energetic, articulate, self-directed, and organized Grants, Operations and Compliance Manager to support key operations of the Advancement Department at City Year Jacksonville. This position will assist in the annual procurement and administration of local, state, and federal grants and related compliance projects to support the mission and strategic plans of this rapidly growing City Year site. Through purposeful, meaningful projects and tasks, the Grants, Operations and Compliance Manager will gain essential professional skills and deepen his/her understanding of grants management functions in the non-profit sector.

Job Description

We are looking for an energetic, articulate, self-directed, and organized Grants, Operations and Compliance Manager to support key operations of the Advancement Department at City Year Jacksonville. This position will assist in the annual procurement and administration of local, state, and federal grants and related compliance projects to support the mission and strategic plans of this rapidly growing City Year site. Through purposeful, meaningful projects and tasks, the Grants, Operations and Compliance Manager will gain essential professional skills and deepen his/her understanding of grants management functions in the non-profit sector.

• Manage the end-to-end grant application process, including reviewing grant guidelines, preparing and submitting applications, and tracking progress and outcomes.

• Coordinate with program staff to gather the necessary information for grant proposals, ensuring alignment with program goals and objectives.

• Collaborate with finance and accounting teams to develop budgets and financial reports for grant applications and reporting requirements.

• Maintain an organized and up-to-date grants calendar, tracking deadlines, reporting requirements, and deliverables.

• Monitor grant funds and expenditures, ensuring compliance with funding guidelines and regulations.

• Prepare and submit timely and accurate grant reports, including progress reports, financial reports, and final reports.

• Serve as the primary point of contact for grant-related inquiries from funders, applicants, and internal staff.

• Stay updated on grant funding opportunities, research potential funding sources, and identify new grant prospects to support programmatic initiatives.

• Assist in the evaluation and improvement of grant processes, providing recommendations for increased efficiency and effectiveness.

• Collaborate with cross-functional teams to align grant activities with organizational goals and strategies.

• Conduct on-site compliance monitoring visits at partner schools

• Support annual AmeriCorps state contract management as needed

• Support site initiatives including major events and AmeriCorps member trainings

This position will be accountable to the Managing Director of Advancement and will have the opportunity to work with highly talented, motivated, and passionate staff members.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field

• Certified Grants Management Specialist (CGMS) certification

• Experience with grant management software and databases

• Knowledge of federal, state, and local grant regulations

• Strong analytical and problem-solving skills

• Excellent written and verbal communication skills

• Ability to work independently and manage multiple projects simultaneously

• Proven track record of successfully managing large grants

• Experience in nonprofit or public sector grant management

• Detail-oriented with strong organizational skills

• Bachelor's degree in a related field (e.g., nonprofit management, public administration, business administration).

• Proven experience in grant administration, preferably in a nonprofit or public sector organization.

• Strong knowledge of grant application processes, guidelines, and reporting requirements.

• Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills, with the ability to create compelling grant narratives and reports.

• High attention to detail, ensuring accuracy and compliance in all grant-related activities.

• Proficient in using grant management systems and Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and collaboratively in a team environment, fostering positive relationships with stakeholders.

• Strong analytical skills, with the ability to analyze financial information and budgets.

• Knowledge of fundraising principles and strategies is a plus.

Benefits