Job Posting Title:
Director of Education, Outreach and Strategic Support, Office of Sponsored Projects----
Hiring Department:
Office of the Vice President for Research, Scholarship and Creative Endeavors----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Oversee the Research Administration Education and Outreach Team focused on delivering education, outreach, and communications support to the UT Austin campus. Support the AVP for Research Administration and collaborate with the Research Administration leadership team across the Office of Sponsored Projects (OSP) and Research Information Technology (RIT), in leading strategic outreach initiatives to provide best-in-class central research administration support to the campus community.
Develop strategies to support the mission of Research Administration outreach. Execute timely and effective communication of updated processes, procedures and policy changes with internal and external stakeholders. Closely monitor the sponsored research funding landscape for policy and regulatory changes and proactively develop response plans and communications to relevant university stakeholders. Support other Research Administration communications needs, including updating research administration website content and drafting communications around research information system changes. Closely collaborate with OVPR Director of Communications and staff in the Office of Research Support and Compliance.
Develop and execute a strategic plan for education and training for research administration at UT Austin. Oversee and implement innovative learning strategies that help to develop and sustain a viable workforce and enhance research administration expertise for the UT Austin research community. Stay informed of new and evolving regulations impacting research administration at UT Austin and quickly develop training to incorporate these changes. Closely collaborate with the Office of Research Support and Compliance on training topics that intersect sponsored research and research compliance.
Oversee the development, design, and delivery of training programs, courses and curriculum for specific internal and campus-wide research administration audiences. Partner with Subject Matter Experts (SMEs) to create new and revised e-learning, online courses, instructional manuals, video tutorials, learning simulations, blended courses, etc. Analyze and report training effectiveness using performance evaluations, course completions, surveys, etc.
Manage and provide direct supervision of professional staff responsible for education and outreach activities. Hire and train (or oversee the training of) new team members. Provide on-going coaching and mentoring to team members to ensure individuals and team are successful. Effectively communicate policies/procedures and expectations to staff. Provide general advice or guidance to team and assist with items complex in nature.
Support the AVP for Research Administration in leading strategic support initiatives related to providing best-in-class central research administration support to campus. Serve as a key member of the Research Administration and Office of Sponsored Projects leadership team, fostering relationships with stakeholders across campus. Generate and implement ideas to increase collaboration and communication between the Office of Sponsored Projects, Research IT and the campus research community. Interact on a consistent basis with college, school and unit research administration leadership and Office of Sponsored Projects and Research IT leadership and staff.
Additional duties as assigned. Participate in professional development and attend conferences to remain current with standard and overall UT Austin, local, state and federal guidelines, regulations and requirements as related to research administration.
Bachelor’s degree.
At least 7 years of progressively responsible experience in research administration, with at least 3 years in a leadership, supervisory or management role.
Comprehensive knowledge of federal, state, and private sponsor regulations and policies (e.g., Uniform Guidance, NSF PAPPG, NIH Grants Policy Statement).
Demonstrated leadership skills, including staff supervision, training, and team development.
Experience developing educational or training programs.
Experience developing and executing communications strategies.
Strong analytical, organizational, and communication skills.
Advanced proficiency with research administration systems, Microsoft Office Suite, and sponsor submission portals.
Relevant education and experience may be substituted as appropriate.
Master’s degree in business administration, public administration, higher education, or a related field.
Certification in research administration (CRA, CPRA, CFRA, or equivalent) from the Research Administrators Certification Council (RACC).
Strong record of professional development, conference participation, and knowledge of emerging trends in research administration.
Ability to deliver high quality work in a high-volume, multiple-project environment.
$115,000 + depending on qualifications
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Occasional weekend, overtime and evening work to meet deadlines
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.