Pay Range: $70,000 - $80,000 per year
Location: East Chicago with frequent travel to Gary and Crown Point, some regional and statewide travel required
Major Responsibilities:
Leadership and Supervision
Supervise and provide operational leadership to Business Office and Bursar staff, including assistant directors and clerical staff.
Establish expectations, workflows, and cross‑training plans to ensure staff can provide coverage and continuity across business office and bursar functions.
Provide direct supervision and backup support for finance staff supporting purchasing, travel, grants, student accounts, and general accounting functions.
Promote a customer‑focused, solutions‑oriented approach in all student‑ and employee‑facing finance services.
Financial Operations and Reporting
Participate in the annual campus budget planning and management process in coordination with the Vice Chancellor for Finance and Administration.
Prepare financial projections, routine and ad hoc financial reports, and supporting materials for campus leadership and Campus Board of Trustees meetings.
Prepare and/or approve manual journal entries, accounting adjustments, and budget amendments in accordance with College policy.
Prepare routine and ad hoc financial analyses to support decision‑making and fiscal monitoring.
Perform and oversee reconciliations, including banking activity, clearing accounts, and student account balances.
Oversee fixed asset management and related reporting.
Procurement, Purchasing, and Systems Oversight
Approve procurement transactions under delegated authority, including purchases under $10,000, expense reports, supplier invoices, and credit memos.
Provide training, guidance, and issue resolution related to Workday procurement, purchasing cards, travel, and invoice processing.
Prepare and submit Finance Systems Access Request Forms for Banner, Payment Works, and Purchasing Cards.
Maintain published finance resources and reference materials on the finance shared drive.
Student Accounts and Bursar Functions
Supervise student account operations, including cashiering, billing, refunds, payment plans, and account adjustments.
Serve as backup for student‑facing customer service functions as needed.
Oversee student case management, including ticket resolution, escalations, and payment arrangements.
Review and monitor student account reports, including refunds, holds, write‑offs, collections activity, and clearing accounts.
Serve as the campus liaison to the Collections Hub.
Support campus initiatives related to student account compliance, including drop‑for‑non‑pay processes.
Coordinate with Financial Aid and Registrar staff to support student reinstatements and account resolution as appropriate.
Additional Fiscal and Administrative Responsibilities
Manage student organization and club accounting, balances, and compliance.
Manage facilities and project accounting, including tracking project balances and expenditures.
Maintain approved driver listings and manage driver ID access for gas cards.
Monitor and report issues related to vending machine operations.
Manage banking relationships and related documentation as assigned.
Assist with management of contracts and grants in coordination with the Vice Chancellor for Finance and Administration and System Office partners.
Minimum Qualifications
Bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent combination of education and experience.
Demonstrated supervisory experience in a finance, business office, or accounting environment.
Strong organizational, analytical, and communication skills.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Preferred Qualifications
Experience with Workday financial systems.
Experience with Banner student and finance modules.
Experience in higher education finance or public sector accounting.
Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.