Job Posting Title:
Director for Option III Program Advising & Admissions----
Hiring Department:
School of Nursing----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until Aug 31, 2028----
Location:
UT MAIN CAMPUS----
Job Details:
This position is funded through August 31, 2028. Extension of this position is contingent upon renewal of funding, job performance, and department needs.
The Director for Option III Program Advising & Admissions will be responsible for directing program advising and admissions for prospective and current graduate students in the Option III programs and for supervising program coordinator(s) on program recruitment, advising, and admission. This position will report directly to the Associate Dean for Student Services and closely partner with internal stakeholders, especially with the Graduate Advisor, Assistant Dean for Graduate and Doctoral Programs, and Option III program directors, including the Director of Post-Master’s Doctor of Nursing Practice Program.
Program Advising & Administration
Collaboratively partner with Office of Student Services teammates to develop, maintain, and strengthen programs and services for graduate students, especially for Option III program students.
Proactively inform the Associate Dean for Student Services, Graduate Advisor, and program directors on student issues, cases, and progression.
Closely coordinate with the Graduate Advisor, Assistant Dean for Graduate and Doctoral Programs, Option III program directors, Associate Dean for Student Services, Program Faculty Directors, and the Communications Department on recruitment and brand marketing strategies and tactics, including: purchasing ads; keeping content organized; attending conferences for recruitment; setting up meetings with the chair and the communications team; Driving tasks that are deadline-oriented.
Oversee Option III program administration, including: tracking student tuition and other UT required fees; creating bills/invoices and monitoring payments and balances; updating payment deadlines and institute promissory notes when needed; claiming wire transfers of student funds; registering students for classes in Option III program code courses; liaising with financial aid office on behalf of student aid; processing and approving student professional development requests
Consistently maintain a timeline, standard operating procedures, and strategic initiatives documentation for the Option III Program Advising & Admissions unit.
Ensure that core/key processes and procedures for programs and services for graduate students are accurately and timely documented.
Assist graduate students with the registration process, advice on program policies and procedures, and connecting to available resources, including the Graduate Advisor and Office of Student Service teammates.
Provide students with in-depth information and clarification of institutional and graduate program rules and regulations.
Assist Graduate Advisor with: preparing and submitting petitions, nominations, and official letters; maintaining information about the graduate programs for the graduate catalog, graduate handbook, and other reports or documents; maintaining accurate and complete files and process required paperwork for prospective, incoming, and current graduate students and alumni, including program milestones, programs of work, and graduation.
Ensure students are provided with accurate information in a timely fashion
Train and cross-train program coordinators and Office of Student Services teammates to share information and processes to ensure sustainability and quality of programs and services by documenting unit timelines, standard operating procedures, strategic initiatives, and success metrics.
Admissions & Recruitment
Coordinate all administrative components of recruitment; proactively collaborate with Graduate Advisor and program heads to develop recruitment strategies: plan, organize, and execute recruiting efforts and events, including virtual and in-person recruitment events and information sessions, in coordination with the non-option III team to maximize recruiting efforts across all School of Nursing graduate programs.
Communicate with prospective Option III students to convey the various admission and program requirements, degree programs, deadlines, and funding opportunities.
Coordinate all administrative components of graduate admissions, progression, fellowships, and student facing activities: manage the application file screening, review, and decisions process; communicate with applicants from admission to enrollment; facilitate the review of completed applicant files during the Graduate Admission and Progression Committee meetings where admission decisions are made.
Provide information and guidance to applicants and current students on: admission requirements and admission procedures; program/degree requirements; University, Graduate School, and School of Nursing policies and regulations, including progression policies and compliance.
Oversee the coordinating of Option III events, including recruitment events.
Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrolled.
Coordinate with the non-Option III team members to plan and participate in new student orientations, including connecting students to Office of Student Services staff, programs, and services for students.
Coordinate the updating of webpages, brochures and public materials for the graduate programs
Student Events/Activities
Provide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)
Communicate and collaborate with staff, administrators, and faculty working on non-Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and services as needed.
Bachelor’s degree in higher education administration, education, business, or healthcare and at least 5 years of experience working in a higher education, education, business administration, or healthcare setting.
Demonstration of outstanding teamwork and collaboration skills and attributes
Outstanding interpersonal, organizational, and communication skills and professional demeanor.
Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including students, staff, faculty, and administrators.
Experience working with Microsoft Office, especially Excel and PowerPoint.
Advanced degree in higher education administration, education, business, or healthcare or at least 10 years of experience working in a higher education, education, business administration, or healthcare setting.
Experience with Option III recruitment, admissions, and program admissions, especially for a school of nursing.
Experience in The University of Texas systems, policies, and procedures pertaining to program advising, recruitment, and admissions.
Experience training, developing, and supervising staff.
$75,000
Typical office environment
Repetitive use of a keyboard at a workstation
Occasional evening or weekend hours may be required during busy periods
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.