Main purpose:
The Accountant is responsible for maintaining accurate financial records, processing transactions, preparing financial reports, and supporting the finance function to ensure compliance with accounting standards and company policies at the terminal.
Key Responsibilities: Responsibilities include but are not limited to:
Financial Accounting and Reporting:
Prepare and maintain accurate accounting records in accordance with IFRS/local GAAP
Process daily financial transactions including accounts payable, accounts receivable, and general ledger entries
Perform monthly, quarterly, and year-end closing procedures
Prepare financial statements, management reports, and variance analysis
Reconcile balance sheet accounts including bank accounts, intercompany accounts, and suspense accounts
Support preparation of annual budgets and periodic forecasts
Analyse financial data and provide insights to management
Process supplier invoices, verify accuracy, and ensure timely payment
Manage vendor accounts, resolve queries, and maintain vendor master data
Generate customer invoices for terminal services (storage, handling, demurrage, etc.)
Monitor accounts receivable aging and follow up on overdue payments
Process credit notes, debit notes, and payment adjustments
Reconcile supplier statements and customer accounts
Process payments via bank transfers, checks, and electronic payment systems
Monitor daily cash positions and cash flow forecasts
Prepare bank reconciliations and investigate discrepancies
Manage petty cash and staff advances
Coordinate with treasury team on foreign exchange transactions and hedging
Ensure adequate liquidity for operational requirements
Prepare and submit VAT/GST returns and other indirect tax filings
Support corporate income tax calculations and submissions
Ensure compliance with withholding tax requirements
Maintain tax records and documentation for audits
Liaise with tax authorities on queries and assessments
Support transfer pricing documentation requirements
Ensure adherence to company financial policies and procedures
Maintain proper authorization and approval controls
Support internal and external audit processes
Provide documentation and explanations for audit queries
Identify control weaknesses and recommend improvements
Ensure compliance with Trafigura Group accounting policies
Process intercompany transactions and reconcile intercompany accounts
Prepare consolidation packages for group reporting
Ensure timely submission of reports to regional/head office
Support transfer pricing documentation and compliance
Coordinate with group finance on reporting requirements
Conduct daily safety briefings, toolbox talks and ensure adherence to safe work procedures.
Monitor and enforce use of PPE, safety protocols and environmental controls during operations.
Ensure all team members receive required CHESS training and maintain current certifications.
Identify training needs and coordinate skills development for safe operations.
Immediately respond to CHESS incidents, secure areas, and initiate emergency procedures.
Complete incident reports, conduct preliminary investigation and implement immediate corrective measures.
Strong knowledge of accounting principles (IFRS/local GAAP)
Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, or similar)
Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas)
Experience with accounting software and financial reporting tools
Understanding of internal controls and audit processes
Knowledge of tax regulations and compliance requirements
Analytical Skills: Strong ability to analyze financial data and identify trends
Attention to Detail: High level of accuracy in financial processing and reporting
Organization: Excellent time management and ability to meet deadlines
Communication: Clear written and verbal communication skills
Problem-Solving: Proactive approach to resolving discrepancies and issues
Teamwork: Collaborative approach with ability to work across functions
Integrity: High ethical standards and confidentiality
Adaptability: Flexibility to handle changing priorities and workload
Self-motivated with strong work ethic
Results-oriented and deadline-driven
Professional demeaner and business acumen
Continuous learning mindset
Ability to work independently and as part of a team
Finance Manager/Chief Accountant - Primary reporting line; receive direction, guidance, and performance feedback
Senior Accountant - Collaborate on complex transactions and seek technical guidance
Accounts Payable Clerk - Coordinate invoice processing and payment runs
Accounts Receivable Clerk - Align on customer billing and collections
Finance Assistants/Junior Accountants - Provide guidance, training, and task delegation
Payroll Officer - Coordinate on salary payments, staff advances, and payroll accounting
Treasury/Cash Management Team - Align on cash flow, payments, and banking matters
Terminal General Manager - Provide financial updates and support business decisions
Operations Manager - Coordinate on operational costs, accruals, and budget variances
Commercial Manager - Support pricing analysis, contract reviews, and revenue recognition
Commercial Team - Process customer invoices, verify contract terms, and resolve billing queries
Customer Service Team - Clarify billing issues and payment status with customers
Operations Supervisors - Obtain information on services rendered for accurate billing
Warehouse Team - Coordinate on storage charges, demurrage, and inventory accounting
Customs Department - Process customs-related charges and duty payments
Procurement Team - Verify purchase orders, process supplier invoices, and manage vendor payments
IT Department - Resolve system issues, request access rights, and support system upgrades
HR Department - Process staff-related payments, benefits, and expense reimbursements
Administration Team - Manage petty cash, office expenses, and administrative costs
Legal/Compliance - Coordinate on contract reviews, legal fees, and compliance matters
Regional Finance Manager - Report financial results and seek guidance on technical matters
Group Finance/Shared Services - Submit consolidation packages and comply with group policies
Group Treasury - Coordinate on intercompany transactions and foreign exchange
Internal Audit Team - Provide documentation for audits and implement recommendations
Group Tax Team - Coordinate on tax compliance and transfer pricing matters
Group IT/Systems Team - Support ERP system issues and enhancements
Bank Relationship Managers - Coordinate on account services, payments, and banking facilities
Bank Operations Teams - Resolve payment issues, obtain statements, and manage bank charges
Foreign Exchange Dealers - Execute currency transactions and obtain rates
Letter of Credit Departments - Process trade finance documentation
Suppliers/Service Providers - Resolve invoice queries, confirm payment terms, and process payments
Utility Companies - Manage accounts for electricity, water, telecommunications
Equipment Suppliers - Process invoices for equipment purchases and rentals
Maintenance Contractors - Verify service completion and process payments
Insurance Brokers - Process premium payments and coordinate on claims
Customers/Clients - Resolve billing queries, provide payment information, and issue invoices
Customer Finance Teams - Coordinate on payment terms, credit notes, and account reconciliations
Shipping Lines/Agents - Process invoices and resolve billing discrepancies
Freight Forwarders - Manage accounts and payment arrangements
Tax Authorities (Revenue Service) - Submit tax returns, respond to queries, and process payments
VAT/GST Offices - File returns, claim refunds, and resolve compliance issues
Customs Authorities - Process duty payments and obtain clearance documentation
Social Security/Pension Authorities - Submit statutory deductions and employer contributions
Company Registry/Regulators - Submit statutory filings and annual returns
External Auditors - Provide financial information, respond to audit queries, and facilitate year-end audits
Tax Advisors/Consultants - Seek guidance on complex tax matters and compliance
Legal Advisors - Coordinate on contract reviews, disputes, and legal fees
Engage on special projects or technical accounting matters