Department Assistant

About the Role & Team

We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes!

As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the departments administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Directors office and his direct reports.

Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.

Values

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Provide project support to the team as needed (admin, communications, summaries, research, analysis) 

• Supporting the Director’s Staff meeting, generating e-mails, reports or memos as follow up  

• Assist managing KPI’s and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc…  

• Prepare routine reports and follow up on actions 

• Responsible for preparing documents for Director’s signature, and electronically filing, as well as contributing to maintain and file RFX templates and documents   

• Assisting in creating presentations, and building and keeping a library of templates 

• Support analysis and revision of the operating practices to improve efficiency 

• Responsible to suggest and collect agenda items and setting up the biweekly EMEA Team meeting 

• Manage the Director’s agenda, appointments, travel and expense 

• Support the set up and maintaining of the special programs (I.e. Minority Suppliers) 

Areas of Accountability

• Provide project team support and support to Category teams as needed.   

• Populating pre-formatted reports, following up with individuals and summarising actions  

• Deliver qualitative, action-oriented summaries of meetings  

• Efficient and correct management of the Director’s agenda and expenses 

• Build and maintain a good relationship with the S&P Team  

• Build and maintain company-wide relationships required for the execution of the role  

• Monthly Newsletter EMEA submission. Collate & Edit 

• Supporting the overall presentation needs of the Team and establishing a depository for templates 

• Oversee the office material needs, to avoid any bottle necks 

• Gather a solid understanding of the operating practices and contribute to improve those 

• Organising the Biweekly EMEA Team meeting both content and execution (through leading or collaboration) 

Required Qualifications & Skills

• Bachelor’s degree required, business background desirable 

• 5+ Years of experience in a large multinational company, ideally within a regional/multi territory function  

• Experience in supporting senior executives, as well as multicultural/ -geographical & diverse teams  

• Excellent organizational and forward planning skills 

• Proficiency in MS Excel, PowerPoint and Word  

• Reconcile expenses and planning travel 

• Resourcefulness and strong problem-solving skills 

• Ability to perform under pressure and to tight deadlines 

• Highly organized individual with attention to detail 

• Ability to build relationships and partner at all levels within the organisation 

• Handles sensitive information with highest degree of integrity and confidentiality  

• Knowledge of enterprise systems and data gathering 

• Good analytical skills and ability to understand process flows 

• High-energy, self-motivated with a desire to excel in a multi stakeholder environment 

• Confident in speaking in group settings and to develop and facilitate team workshops and activities 

• Language skills a plus 

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.