Degree Audit Analyst

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Degree Audit Analyst

Job Profile Title

Data Analyst C

Job Description Summary

Reporting to the Senior Assistant Registrar for Degree Audit, the Degree Audit Analyst is the subject matter expert for day-to-day operations. Responsibilities include analyzing, building, updating, and maintaining degree audit systems, providing data analysis and maintenance services for the Office of the University Registrar and campus stakeholders. This role also involves analyzing, designing, and documenting degree audit processes and procedures to support office needs and stakeholder experience, and informing stakeholders about operational aspects of catalog and curriculum management to support policies and practices.

Performs foundational data analysis and reporting to support operational or planning needs. Prepares reports, dashboards, and visualizations for defined datasets. Participates in identifying trends, evaluating data quality, and designing metrics. May occasionally support basic data science tasks such as pattern recognition or simple exploratory analysis.

Job Description

Job Responsibilities

• Serves as subject matter expert for stakeholders when problems and/or questions arise related to day-to-day work and objectives. Serves as primary point of contact for staff when problem solving issues in DegreeWorks and degree audit code.

• Builds and tests degree audit programs, including rules, required courses, GPA requirements and required number of hours for automated tracking of students' progress toward completion of degree programs. Maintains a thorough understanding of plans of study including degree requirements for undergraduate and professional programs;

• Builds, maintains, and modifies degree audits using the proprietary programming language, SCRIBE, while working with the campus community to document written and unwritten curricular

  rules; Modifies degree audit programs to incorporate curriculum changes, new courses, and new attributes.

• Maintains blocks of data, uses standardized naming conventions, and analyzes and interprets plans of study degree information provided by colleges/schools.

• Troubleshoots challenges/errors related to degree audits. Determines why courses are not being used in an

  audit by analyzing data through the diagnostic reports.

• Reviews course and program proposals in curriculum manager degree audit check step for accuracy, and makes updates as needed to align degree audit and catalog requirements.

• Provide training on Degree Audit features and functions in PATH and Degree Works. Create and maintain documentation materials.

• Works closely with office leadership and campus community to ensure compliance with university regulations and policies in the University Catalog;

• Maintains database tables associated with Degree Works including Surecode, Transit, Banner curriculum extract, and Banner student extract.

• Analyzes and designs data integration procedures to extract and present data focusing on curriculum review with the objective of process improvement.

• Identifies trends or patterns that result in data quality issues. Monitor administrative and financial data for accuracy, create audit reports. Make recommendations to improve systems design, data entry and processes to ensure accurate data. Develop reports, presentations as necessary

• Work with center/department/ school leadership to identify and develop metrics for all aspects of School activities, transactional, strategic, and projections.

• Support the development of key metrics that may be used by the highest level leadership for strategic planning and budgeting.

• Develop dashboards to provide snapshots of key data. Disseminate reports and metrics to users.

• Development of new training materials.

• Other duties and responsibilities as assigned.

Qualifications

• Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

• Demonstrated clear and timely verbal and written communication skills.

• Experience in developing and implementing training plans and documentation.

• Ability to analyze and solve vague problems. Demonstrated skill and experience managing multiple priorities, competing deadlines with full accuracy and precision.

• Demonstrated skill and experience in solving complex technical issues using various technologies, programs and interfaces.

• Foundational knowledge and experience working with Degree Works, Banner, CourseLeaf.

• Experience working in a large, complex University setting.

• Knowledge of reporting tools such as Business Objects.

• Team oriented with a customer service orientation.

• Attention to detail in organizing and planning.

• Experience working in a fast-paced environment with quickly changing priorities.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Finance

Pay Range

$61,000.00 - $80,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay