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Position Summary:
Reporting to the, MDCM Program Manager, the Curriculum Component Officer is responsible for leading the delivery of a component of the MDCM curriculum and ensuring alignment of these activities at both campuses.
Primary Responsibilities:
Management
Supervise a team of employees. Recruit, onboard and train staff, apply McGill policies and collective agreements to approve vacation, leaves etc. Mentor and support employee development. Answer their day-to-day questions, resolve and escalate issues where necessary.
Work with colleagues across campuses to ensure component equivalency. Act as a subject matter expert for UGME projects that impact the component (curriculum delivery changes, IT, CO, policy development, etc.) and other projects as necessary.
Program and Component Oversight
Represent administrative staff on component subcommittee, answer questions and raise concerns regarding the feasibility of proposed changes. Support committee chair and meetings. Implement changes arising from committee decisions.
Responsible for the annual process to review and revise Component course outlines from end to end. Collaborate on Montreal MASTER course schedule for each academic year & all curriculum blocks. Review exam dates annually and create the master exam schedule. Build grade sheets and validate in One45.
Oversee activity and exam scheduling to eliminate conflicts and ensure alignment across components and campuses. This may involve collaboration with external units such as clinical sites, the SIM centre, Inter-professional Education Office, etc.
Oversee updates to one45 forms on an annual basis, ensuring program committee approves changes. Set up and run stream and site match for students at both campuses.
Oversee support to clinical sites, resolve issues as needed.
Ensure course materials are approved by course directors, uploaded to the user platform, and translated as necessary.
Ensure processes in place for component activities align with accreditation standards.
Course Administration
Oversee and ensure quality course administration within component. Review processes and recommend best practices, efficiencies, and solutions.
Confirm accuracy of room booking for all Component courses and ensure no conflicts.
Finalize grades, perform a quality check and ensure ready for release on time.
Provide support and back up to Curriculum Administrators when necessary.
Communications
Main point of contact for Component Director and stakeholders, such as AEC, Student Accessibility and Achievement, FMHS WELL Office, SIM Centre, etc.
Organize, run and evaluate component orientation events.
Contribute to student communications such as the weekly newsletter and ensure component information is shared with students in a timely manner.
Ensure processes are documented and that SOPs are up to date
Create and disseminate present factual information to support curriculum-related decision making on items such as process changes, incidents, grades, etc.
Attend and participate in UGME Information sessions, town halls etc.
Support training at Campus Outaouais as needed.
Administration
Oversee class scheduling and room booking for UGME program. Work with other departments to ensure collaboration.
Supervise Info-MDCM newsletter production, approval and distribution process.
Supervise the management of student absence requests. Ensure enquiries are handled in a timely manner and responses are accurate.
Contribute to program accreditation by reporting on data to validate if curricular activities were delivered in alignment with accreditation standards.
Additional related responsibilities as assigned.
Other Qualifying Skills and/or Abilities
Client-focused, diplomatic, and professional. Demonstrated ability to build rapport with educational leaders, specifically in a medical education setting, and to work autonomously and as part of a team. Must have strong organizational, priority-setting, research, and problem-solving skills. Ability to mentor staff, assist clients, provide advice, solutions, etc. in both languages. Must have experience managing employees. Experience managing a team of diverse staff and complex projects an asset. Ability to track, analyze, and synthesize a high volume of information and to handle multiple projects and meet strict deadlines. Demonstrated knowledge and understanding of McGill University, the Faculty of Medicine and Health Sciences, and McGill’s teaching hospitals is considered an asset. Knowledge of MDCM curriculum, a strong asset. Demonstrated ability to work in a PC environment using databases, spreadsheets, and web applications. Excellent verbal and written communication skills in English and French required. Skills testing may be administered.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-SAF2D - Student Affairs - Professional 2Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.