Cost Administrator (or Administrative Coordinator I ) performs a variety of operational activities in support of Research Marketing, including:
Expense Report processing for Management Team
Purchase Order Requisition (POR) processing and POR follow-ups for all of Research Marketing
Other MEO projects as needed
This position utilizes Oracle, Chrome River, SFDC, CRM and research tools (such as LinkedIn, Zoom Info and Google) . Many tasks/projects require basic knowledge of excel and SharePoint.
The Administrative Coordinator I also works closely with Research Marketing, Finance and Account Payables.
Very good communication skills and a basic understanding of Marketing are required to effectively perform this job.
Accountabilities
The Cost Administrator (or Administrative Coordinator I) is accountable for the following activities:
Processing of Purchase Orders: Raise PO requests from SharePoint in a timely manner as per established process, notify requestors on POR status, send follow-up emails, keep track of pending PORs, assist with requestor queries about PO and payment status
Process Travel and Expense Reports: Process T&E reports Research Marketing Management Team using Chrome River as per established process. Follow-up to ensure reports are accurately processed.
Operational Excellence: Maintain POR and T&E Tracker. Update team dashboards and process guidelines. Provide solutions related to POR and T&E issues.
Other BU Assigned Projects/Task
Qualifications:
Bachelor's Degree holder
1-3 years of similar experience
Ability to complete complex tasks with little to no direction
Self-motivation and strong initiative needed as well as strong teamwork and cooperation
Strong modeling and statistical skills i.e. Excel and database, with the ability to learn new systems and tools
Superior working knowledge of Salesforce, Database management tools, POR Sharepoint, Oracle R12, Chromriver, Microsoft Excel and PowerPoint
Solvency dealing with data issues (e.g. data cleaning, outliers, data linking and matching) is preferred
Highly analytical with excellent problem-solving skills
Ability to think from a user’s point of view
Performance-driven mindset, very good logical and analytical capabilities
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