Coordinator position (shared role: 50% in the HR team / 50% in the Support Foundation)

Aalto University brings together science, art, technology, and business. We are building a sustainable future by making breakthroughs within and across our key disciplines. At the same time, we inspire future game changers and create solutions to the world’s greatest challenges. Our university community consists of 16,000 students, nearly 500 professors, and more than 5,000 employees representing over 120 nationalities. Our main campus is located in Otaniemi, Espoo. Diversity is part of who we are, and we continuously work to ensure diversity and non-discrimination in our community. We therefore warmly encourage qualified candidates from all backgrounds to join our community.

The Helsinki School of Economics Support Foundation is an independent foundation established in 1974. It provides financial support for postgraduate studies and research conducted at the School of Business at Aalto University.

Aalto University School of Business and Helsinki School of Economics Support Foundation invite applications for a

Coordinator position (shared role: 50% in the HR team / 50% in the Support Foundation)

to join our HR team on a permanent basis.

In this new role, you will support doctoral researchers in matters related to their employment as part of the HR team and coordinate grant processes for the Support Foundation. The position offers a unique opportunity to work at the intersection of HR services and foundation administration.

We are looking for a development-oriented and service-minded coordinator to strengthen the service path and the employee experience of doctoral researchers, while also managing and developing the Foundation’s grant administration processes.

Join us in shaping an excellent employee experience for doctoral researchers and contributing to the continuous development of our services!

Your role and goals

In this role, you will support doctoral researchers in matters related to all stages of the employment lifecycle as part of the HR team. At the same time, you will independently manage the administrative processes of the HSE Support Foundation. Your goal is to ensure a smooth and consistent service experience for doctoral researchers and grant applicants. You will work in close collaboration with HR, finance, communications, research services, and the doctoral education organisation and programme management, while also ensuring seamless cooperation between the School of Business and the Support Foundation.

You will be part of the School of Business HR team and report to the HR Manager. Regarding the Support Foundation responsibilities, you will report to the CEO, Salla Vainio. More specifically, you will be responsible for:

• HR tasks supporting the employment lifecycle of doctoral researchers (e.g. employment contracts, onboarding support, and supporting departments in recruitment and employer branding when needed)
• Coordinator responsibilities Support Foundation (e.g. managing grant application processes, applicant communication, and supporting budgeting and planning)
• Coordinating and developing the funding model for doctoral research (e.g. maintaining and updating funding guidelines and communications)
• Advising applicants and students on grant-related and HR-related matters
• Stakeholder collaboration with HR, financial services and external financial administration providers, communications, research services, doctoral programme planning, and the foundation’s CEO and governing bodies

What we expect from you

• At least 2 years of experience in HR tasks. Experience with grant processes or higher education support services is considered an advantage.
• Strong ownership of your responsibilities and the ability to manage broad and complex entities.
• A development-oriented mindset and strong service attitude,
• Excellent interaction and communication skills, with the ability to work collaboratively in diverse networks and teams,
• A relevant master’s degree, and
• Fluency in both Finnish and English

What we offer

• A permanent, full-time position
• An independent and impactful role where you can concretely improve the service path and employee experience of doctoral researchers and help enable world-class research
• The freedom to develop boldly: we expect you to contribute to the continuous improvement of processes and services
• A close-knit and extensive collaboration network, offering opportunities to contribute your expertise and learn from colleagues
• Excellent opportunities for learning and professional development; we aim to make the best use of each Aalto employee’s strengths and passions
• Flexible working arrangements combining remote and on-site work, with flexible working hours; your on-site workspace will be on the vibrant and renewed Otaniemi campus with excellent services and transport connections
• Salary based on the Finnish university salary system, approximately €3,800–€4,300 per month depending on experience and qualifications
• Employee benefits including comprehensive occupational healthcare, UniSport services, “My Hour” (one hour per week for your wellbeing), and a commuting benefit
• A thorough onboarding and a welcoming, professional team at the School of Business, as well as membership in the core team of the Support Foundation

This is a new dual role in which approximately 50% of the role focuses on doctoral researcher employment matters at the School of Business and the remaining 50% serving as the Support Foundation coordinator.

Ready to apply?

If you want to join our vibrant community of professionals, please submit your application through our recruitment system Workday by May 31 at 23:59 (EET). We will review applications and may invite applicants for interviews already during the application period.

If you are already an Aalto University employee, please apply via your employee profile in Workday (internal jobs). Aalto University’s employees and visitors should apply for the position by using their existing Workday user account. Please see how to do it here.

To apply, please submit the following application materials in English and in PDF format:

• Motivation letter (max 1 page)
• Curriculum Vitae (CV) including names of 2 referees

About the recruitment process

Only applications submitted through Workday will be considered. We will start the evaluation process already in May during the application period. From the first-round applicants, Aalto University will select candidates to continue in the process. Shortlisted applicants will be invited for an on-site job interview, taking place in May/June.

The selected candidate is expected to start the position on August 1, 2026, but an earlier or later starting date is negotiable.

For more information

If you wish to hear more about the coordinator position, please contact HR Manager Anna Kevätsalo (anna.kevatsalo@aalto.fi) via email, or via phone call preferably on May 11 between 1.30 and 2.30 PM or May 13 between noon and 1 PM.

For technical questions related to the recruitment process, please contact HR Advisor Marjut Rantanen (marjut.rantanen@aalto.fi)

More about Aalto University:

Aalto.fi
youtube.com/user/aaltouniversity
linkedin.com/school/aalto-university/
www.facebook.com/aaltouniversity
instagram.com/aaltouniversity

To view information about Workday Accessibility, please click here.

Please see more of our Open Positions here.