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Job Posting Title:

Coordinator- Grants and Development 1 OR 2 (BioMMed)

Position Type:

Professional / Unclassified

Department:

LSUAM VetMed - PBS - BioMMed Administration (Ojasvi Dutta (00083972))

Work Location:

Veterinary Medicine

Pay Grade:

Job Description:

Coordinator- Grants and Development 1 (BioMMED)

The Coordinator Grants and Development 1 provides administrative and financial coordination support for the Division of Biotechnology and Molecular Medicine (BioMMED) and associated programs including LBRN, Cancer COBRE, GeneLab, and conference initiatives (e.g., NISBRE).This position supports pre-award and post-award grant activities, financial tracking, procurement, and compliance while serving as a key liaison between BioMMED, LSU administrative offices, and external partner institutions.

Job Responsibilities:

30%- Financial & Grant Administration: Process and manage financial transactions including requisitions, purchase orders, travel reimbursements, expense reports, and invoices. Maintain accurate financial records across BioMMED, LBRN, and affiliated grant programs. Coordinate invoicing and financial reporting for sub-projects and partner institutions. Serve as a primary administrative contact for LBRN campuses to ensure timely processing of expenditures and compliance.
25%- Budget Development & GeneLab Operations: Assist in preparing budgets and budget justifications for grant submissions and program planning. Support financial tracking and cost allocation across multiple funding streams. Coordinate GeneLab cost center activities including iLab billing, reporting, and contract tracking. Work closely with BioMMED leadership and GeneLab Manager on financial operations.
20%- Procurement, Compliance & Inventory: Coordinate procurement activities including vendor communication, quotes, bids, and purchasing processes in compliance with LSU policies.Reconcile expenses and maintain procurement documentation.Assist with inventory tracking of equipment and supplies.Support compliance requirements for training programs, workshops, and conferences.
20%- Subaward & Contract Coordination: Assist with subaward setup and monitoring in collaboration with OSP and SPA. Review invoices and supporting documentation for compliance with grant and contractual requirements. Track subaward deliverables and timelines to ensure adherence to funding agency guidelines.
5%-Other Duties as assigned

Minimum Qualifications:

Bachelor's degree.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

Master's degree in Business Administration or Accounting; and experience in pre-award and post-award grant administration. Familiarity with NIH, NSF, or federal grant processes. Experience working in a university or research environment. Knowledge of LSU systems (Workday, iLab, procurement systems). Financial systems (e.g., Workday), Microsoft Office Suite (especially Excel) Budget tracking and reporting.

Special and Physical Qualifications:

Operation Essential Personnel - This position may be asked to work during an official closure, but who is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.

Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder),pushing/pulling, climbing, squatting, and lifting less than 50 pounds.

Coordinator- Grants and Development 2 (BioMMED)

The Coordinator Grants and Development 2 provides advanced-level coordination of pre-award and post-award grant activities for the Division of Biotechnology and Molecular Medicine (BioMMED), including LBRN, Cancer COBRE, GeneLab, and large-scale federally funded initiatives (e.g., NISBRE). This position independently manages complex grant processes, supports faculty and leadership in proposal development and compliance, and ensures accurate financial oversight across multi-institutional projects. The role serves as a key liaison between investigators, LSU administrative offices, and external collaborators, providing guidance on grant regulations, budgeting, and reporting.

Job Responsibilities:

25%- Pre-Award Grant Development & Submission: Independently coordinate preparation, review, and submission of grant proposals (NIH, NSF, and other agencies). Develop and review budgets and budget justifications in collaboration with PIs. Provide guidance to faculty on funding opportunities, submission requirements, and compliance. Coordinate proposal timelines, routing, and submissions through LSU systems (e.g., Workday, Cayuse if applicable).Assist with revisions, resubmissions, and sponsor communications.
25%- Post-Award Financial Management & Compliance: Monitor grant budgets, expenditures, and burn rates across multiple projects. Ensure compliance with federal, state, and institutional guidelines (NIH, NIGMS, NSF, etc.).Prepare financial reports, projections, and reconciliations. Identify and resolve discrepancies in expenditures and reporting. Support audit readiness and documentation.
20%- Subaward & Multi-Institutional Coordination: Independently coordinate sub-award setup, monitoring, and closeout in collaboration with OSP and SPA. Review sub recipient invoices and ensure compliance with award terms. Track deliverables, milestones, and reporting requirements across LBRN partner institutions. Serve as a liaison between BioMMED and collaborating campuses.
15%- GeneLab & Program Financial Operations : Oversee financial operations of GeneLab cost center, including billing (iLab), reporting, and cost recovery. Manage internal and external service agreements and contracts. Support revenue tracking and sustainability planning for core facilities.
10%- Program Coordination & Strategic Support: Support planning and execution of conferences, symposia, and training programs (e.g., NISBRE). Assist leadership in strategic financial planning for large grants and initiatives. Provide data and reports to support RPPRs, renewals, and institutional reporting.
5%- Other Duties: Perform additional duties as assigned to support BioMMED, LBRN, and institutional priorities.

Minimum Qualifications:

Bachelor's degree, and 1 year of related experience.

Preferred Qualifications:

Master's degree in Business Administration or Accounting, and 3+ years of experience with federal grants (NIH, NSF, NIGMS, COBRE, INBRE). Experience supporting multi-institutional or consortium grants. Familiarity with LSU systems and compliance workflows (OSP, SPA, iLab). Experience with conference or program financial coordination. Pre-award and post-award grant processes. Budget development and financial tracking. Institutional systems (e.g., Workday, Excel), experience in grant administration, research administration, or financial management.

Special and Physical Qualifications:

Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), pushing/pulling, climbing, squatting, and lifting less than 50 pounds.

Additional Job Description:

Special Instructions:

Please provide your resume and three professional references including name, title, phone number and e-mail address.

A copy of your transcript(s) may be attached to your application (if applicable).

For questions or concerns regarding the status of your application or salary ranges, please contact Ojasvi Dutta at odutta@lsu.edu.

Posting Date:

March 31, 2026

Closing Date (Open Until Filled if No Date Specified):

June 30, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.