Contracts Assistant (Hybrid) - Neurology

Scheduled Hours

40

Position Summary

Responsible for supporting the DIAN-TU contracts teams in all matters related to contracting operations, including the intake and triage of contract agreements, electronic tracking and record keeping, internal reporting, vendor contact, assistance with execution of agreements, and final processing.

Job Description

• Work with and assist contracts team in all activities required for negotiations, preparations and/or processing of clinical trial agreement.

• Provides administrative support to contracts teams including intake and database tracking of agreements using JIRA, prepares weekly activity reports, requests information from departments, routes for signatures, files, etc.

• Communicates with key stakeholders relative to contracting timelines and information needed for contract review, database updating, maintenance and reporting, contract triage, preparation of contract terms and condition summaries for distribution

• May be responsible for reviewing and negotiating standard agreements such as standard confidentiality agreements, service agreements, modifications, and amendments.

• Performs vendor invoice contract validation

• Performs other duties as assigned.

   

Working Conditions:

Job Location/Working Conditions

• Normal office environment, hybrid schedule with two days in-office

 

Physical Effort

• Typically sitting at desk or table

 

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Minimum Requirements

• Bachelor’s degree in related area or Paralegal certification or equivalent combination of education and experience.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

Certified Legal Assistant/Certified Paralegal (CLA/CP) - National Association of Legal Assistants (NALA), Certified Paralegal (CP) - National Federation of Paralegal Associations (NFPA)

Work Experience:

Research Administration Or Contract Negotiation (3 Years)

Skills:

Communication, Computer Literacy, Contract Management, Contract Specifications, Deadline Management, Detail-Oriented, Organizing, Prioritization, Teamwork, Working Independently

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.