Contract Facilities Assistant

The Role

The Contract Facilities Assistant will report directly to the Manager, Real Estate & Workplace Service. This role will hold a number of responsibilities within the Sunnyvale, CA office and working working up to 30 hours a week. Primary role includes maintaining overall appearances of the office environment and surrounding grounds, supporting office moves, adds or changes and completing JIRA service tickets as assigned for the Sunnyvale campus.  Additionally, the Facilities Assistant will assess and consider daily 1) the safety of our employees, 2) the security of our assets 3) the service to our employees and 4) the aesthetics of our buildings. Partners with the Office Manager with all day-to-day functions.

Daily functions:

• Perform various light building maintenance and custodial tasks

• Maintain break room functions and appearances, working with suppliers to ensure they are stocked appropriately, and equipment is functioning properly

• Maintain conference room functions and appearances.

• Perform regular systematic inspections of building grounds and buildings. 

• Complete duties as requested via JIRA ticket system in a timely manner.

• Attention to safety, cleanliness, and the day-to-day efficient functioning of the general office environment.

• Assists with departmental and employee moves

• Dismantles and installs furniture

• Receive deliveries and put away items in closets

• Performs immediate cleaning duties necessary to maintain clean facility Fills in at reception when needed.

• Performs other maintenance duties as assigned by Manager.

Skills:

• Must be able to effectively communicate (oral and written) with all employees, contractors, and vendors

• Self-starter and team player

• Must be organized and provide deliverables in support of project plans under time constraints, without direct supervision

• The ability to multi-task effectively and priorities prioritize workload Superior customer service skills and orientation. Collaborative style needed.  Ability to maintain professionalism at all times under stressful situations.

• Sound troubleshooting skills and the capacity to fully resolve problems

​Abilities:

• Understand and follow oral and written instructions

• Ability to work effectively under pressure, and against strict time constraints

• Ability to use standard powered and non-powered tools

• Must have basic Microsoft office and computer skills

• Ability to work a flexible schedule

Working Conditions

• Be able to walk, bend, stoop, balance, crawl and reach for extended periods of time

• Some heavy lifting required, must be able to lift up to 75 pounds

• Must be comfortable and able to work on a ladder up to 25 feet

• Must be able to work independently without direct supervision