Contract Administrator / Assistant Project Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

 We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

About Us: 

Our Projects and Development Services (PDS) team provide corporate and institutional clients with the management of design, construction, and relocation services to minimise risk and eliminate unnecessary cost.

Projects range from greenfield developments to major fitouts and refurbishments, from single one-off projects to state, national multi-site and regional roll-out projects requiring consistent nationwide delivery. 

As one of the largest project management firms in Australia with a team of over 320 professional staff, we operate in sectors including commercial, industrial, education, data centres, hotels, retail and defence

The Opportunity:

As a Contract Administrator – Assistant Project Manager at JLL Design and Build team NSW, you'll play a vital role in managing the full lifecycle of client contracts across our diverse real estate portfolio. You'll be responsible for drafting, reviewing, and negotiating service agreements while ensuring compliance with company policies and legal requirements. This position requires meticulous attention to detail as you manage both head and subcontract variations, take charge of the subcontractor and supplier claims process in line with our subcontract and HSEQ systems, and demonstrate a strong understanding of SOPA and payment claims. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and your contributions will directly support seamless service delivery and strong client relationships. You'll manage critical contract finalization tasks including defect management, manual creation, financial disputes, and variation tracking, while working with the team to compile monthly reports that keep projects on track.

What sets JLL apart is our culture of collaboration, locally and across the globe, which means you'll have the opportunity to work with colleagues and clients across different markets and service lines. We believe the most effective teams are built when everyone is empowered to thrive, and this role offers the chance to develop deep expertise in construction and commercial real estate contracts while contributing to the operational excellence that defines JLL's industry leadership.

A snapshot of the role: 

• Manage head contracts and subcontract variations to ensure all changes are properly documented, approved, and executed in accordance with contractual terms
• Administer the subcontractor and supplier claims process, ensuring compliance with subcontract agreements and HSEQ systems while maintaining accurate records
• Process SOPA payment claims and related contractual payment obligations in accordance with legislative requirements and company procedures
• Coordinate with finance teams to ensure accurate billing, payment terms, and invoice reconciliation aligned with contractual obligations
• Compile monthly reports on contract status, variation summaries, payment schedules, and key performance indicators for management review
• Serve as the primary point of contact for contract-related inquiries from project teams, subcontractors, suppliers, and clients
• Support procurement processes by evaluating vendor proposals, managing supplier agreements, and ensuring alignment with project specifications
• Coordinate RFI’s and maintain change register (design)

Sound like you?  This is what we’re looking for:

• Bachelor's degree in Construction, Engineering, Project Management, Business Administration, or related field
• 3+ years of commercial experience in contract and financial administration, with demonstrated time working on construction sites
• Proven experience administering contracts valued between $1M and $10M, preferably in high-quality office fit-outs, end-of-trip amenities, or retail spaces
• Strong understanding of construction contract law, SOPA legislation, payment claims, and commercial terms
• Exceptional organizational abilities and attention to detail with proven capacity to manage multiple contracts and variations simultaneously
• Strong analytical and problem-solving skills with the ability to assess risk and recommend mitigation strategies
• Excellent written and verbal communication skills with the ability to work effectively across project teams and with diverse stakeholders

What you can expect from us:   

You’ll join an entrepreneurial, inclusive culture. One where the best inspires the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

 As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.