Content Co-Ordinator

Content Co-Ordinator, VMTV, Virgin Media Television

About Virgin Media:

Virgin Media is the leading connected entertainment cable and broadcast business in Ireland. Every day we deliver connections that really matter for thousands of people, with multi award-winning services including superfast broadband, TV, mobile and home phone. Our Virgin Media Business division provides the fastest broadband speeds and connectivity solutions for entrepreneurs, businesses and the public sector.

Virgin Media Television, our broadcast division, is Ireland’s number one commercial public service broadcaster offering three free-to-air channels: Virgin Media One, Virgin Media Two, Virgin Media Three, Virgin Media Four as well as the Virgin Media Player. We are a significant investor in home produced content, including news, current affairs and drama, as well as offering the best in international programming.

Virgin Media is part of Liberty Global, one of the world’s leading converged video, broadband and communications companies with operations in seven European countries. Liberty Global is a founding member of the European Green Digital Coalition and is included in the prestigious Dow Jones Sustainability World Index. Following the challenges brought about the global pandemic, the power of connectivity to deliver positive, meaningful change to people’s lives has never been clearer. Our inclusion in these prestigious indices for the ninth year running attests to our long-standing commitment to the importance of sustainability and ensuring that we are strong corporate citizens as well as responsible stewards of the environment across the markets in which we operate.

For further information please visit: www.virginmedia.ie

Specific Duties & Tasks:

• Central administrative point of contact and support for external suppliers and internal teams in the commissioning process.

• Manage delivery of commissioned content across platforms, e.g. master files, access services, imagery, social clips, graphics, billings, credits, end boards, cost reports, paperwork and all necessary updates for repeats.

• Cash flow management of commissioned content - tracking cost reports and payments against production stage.

• Payments processing - onboarding new suppliers, raising POs and tracking invoices.

• Assist with administration of contracts - drafting legal documents, e.g. content licences, supplier and contractor agreements.

• Work closely with Legal, Finance and Procurement to ensure smooth workflows with external suppliers.

• Maintain the commissioning portal -  tracking submissions, manage submission reviews and deal with supplier submission enquiries.

• Manage and update relevant databases and departmental documents, e.g. delivery trackers, stock lists, project timelines, meeting notes, memos, production and funding reports and others as and when required.

• Liaise with internal marketing, graphics and promo teams to ensure timelines are managed efficiently and assets are utilised fully.         

• Production Manager on internal productions as required, including production planning and budget tracking.

• Manage various mailboxes, including the Take Part email for casting callouts and the complaints mailbox - drafting and tracking responses.

• Support external suppliers with ALBERT certification.

• Support the Content Team in project planning and execution.

• Maintain the organisation of the shared drive and ensure that all material received is filed correctly

• Develop and maintain office and administrative systems

Skills & Expertise:

• Experience working as a Production Co-Ordinator within a Creative Services department

• Experience and confidence in budget tracking and payment processing.

• High-level admin skills and proficiency in a range of software packages, including Word, Excel, Outlook, PowerPoint and the aptitude to learn new software packages as required.

• Strong organisation and planning skills.

• Familiarity with broadcast standard equipment and production procedures.

• Ability to prioritise conflicting workloads efficiently whilst maintaining accuracy and attention to detail when working to deadlines

• Experience in maintaining office systems and following administrative procedures, and of devising new systems where appropriate

• High-level interpersonal and communication skills to establish and maintain effective working relations with a wide range of internal and external stakeholders.

• Ability to work independently and as an integral part of a team

• An interest in and enthusiasm for content and broadcasting.

The Person:

• Ability to work in a fast-paced environment, multitask and work under pressure

• Excellent attention to detail, someone who cares about quality in everything they do

• Flexible approach applying a can-do attitude to daily tasks and project work

• Organised and excellent time management, ensuring deadlines are always met

• Explores opportunities by being resourceful and self-motivating

• First-class problem-solver who gets to the heart of the matter

• The ability to communicate effectively and efficiently

• A genuine passion for TV

Virgin Media is an equal opportunities employer. Having a diverse workforce is critical to the success of our business