Accountabilities & related Activities
1. Compliance Framework & Audit Leadership
Procedure Governance: Responsible for lifecycle management (creation, updating, enforcement) of Procurement Procedures aligned with Group standards.
Audit Management: Serve as functional lead for internal/external audits; manage preparation, data retrieval, and process explanation.
Post-Audit Actions: Drive closure of actions and ensure robust resolution of Non-Conformities (NCs).
Internal Control Reviews: Perform Bi-Annual Contract Reviews to validate consistency between ERP Payment Terms and signed contracts. Oversee "One Time Vendor" validation process.
2. Data Integrity & System Hygiene
Master Data Coordination: Lead coordination between Shared Services, Category Managers, and BSC regarding Contracts, Catalogs, and Supplier Data.
System Cleanup: Execute Annual System Cleanup for dormant suppliers and POs inactive for >3 years.
Data Validation: Validate integrity of procurement data uploaded to reporting tools (DPS, Power BI).
Open PO Management: Manage recurring PO closure exercise; validate and record justifications for PO "re-opening".
3. Process Performance & Issue Resolution
P2P Issue Governance: Act as resolution authority for systemic P2P issues (GRN reception, Invoice processing impediments).
IT Interface Management: Analyze monthly PO interface failures. Raise IT tickets, track progress, and conduct UAT for fixes.
Process Improvement: Analyze performance data to propose process improvements reducing cycle time.
4. Performance Monitoring
Buyer Performance Review: Audit completeness of Savings Sheets and Delivery Trackers. Monitor Non-Conformance (NC) closure rates.
Backlog Management: Generate daily reports to monitor PR and Invoice backlogs against SLAs.
Monthly Dashboarding: Produce holistic Monthly Dashboard capturing metrics across BSC, Category Management, Shared Services, and Audit compliance.
5. Capability Building
Stakeholder Training: Design and deliver training programs for Users and Suppliers regarding procurement tools, compliance policies, and new workflows.
Education
Bachelors degree in Business or Logistics or Procurement
Discipline
Supply Chain - Business - Procurement
Work experience
3 years to 6 years
Knowledge and Knowhow specific to the job
Must Have skills
Internal Control & Audit: Understanding of Internal Control Manuals (ICM) and audit processes.
Process Governance: Ability to manage end-to-end P2P governance.
Data & System Hygiene: Experience with Master Data management and system cleanups.
IT Interface Management: Ability to diagnose systemic errors and manage IT tickets/UAT.
ERP Proficiency: Strong knowledge of ERP systems (SAP/Oracle) regarding POs, GRNs, and Invoicing.
Complementary Capabilities
Stakeholder Management: Managing relationships with outsourced partners and internal business users.
Analytical Skills: Root cause analysis for systemic issues.
Training & Development: Ability to train users and suppliers on tools/policies.
Reporting: Dashboard creation and data verification (Power BI/Excel).
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.