Compliance Administrative Assistant

Company Overview 

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Asset Living is a third-party management firm and a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property management firm to one of the most trusted allies in real estate. Asset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions.   

Asset Living is a fast-growing company made up of talented individuals from diverse backgrounds that differentiate us and help us drive innovation and results for our clients and communities across the US.  At Asset Living, we wholeheartedly believe 'Together We Lead, Together We Succeed’. We empower each other to lead by example, collaborate, and evolve – inspired by our belief that we can continually improve as individuals and as an organization. Together, we create an environment where every voice is heard, every idea is valued, and every individual experiences opportunities to grow as our company grows. When you join Asset Living, you become part of a dynamic team that thrives on unity, unique talents, and a universal culture of winning.    

Recognized as one of the nation's Best and Brightest Places to Work and ranked in the NMHC top 50 professionals, join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO). Together, we lead the way, and together, we achieve excellence in all that we do. Join a workplace where success is a collective journey and leadership is a shared responsibility.   

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Compliance Administrative Assistant

The Administrative Assistant will support the assigned Compliance Project Manager or Compliance Manager/Director.

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Essential Duties & Responsibilities

• Data entry, gathering and updating tracking systems
• Preparation of documents, reports
• Document storage - cloud/shared drives (uploading, document management)
• Process applicable Helpdesk tickets efficiently and promptly
• HUD EIV reporting and tracking (if applicable)
• Submission of agency's online reporting, as assigned
• Utility analysis and scheduling, as assigned
• Contract renewal support, as assigned
• Auditing and analyzing data, as assigned
• Software assistance and special projects
• Monitor and assist with online verification access (Work Number) or On-site property support.
• Marketing Plan support, as assigned
• Assist with audits and reporting as needed, including collaborating with team members to gather necessary information and documentation.
• Maintain effective communication with internal staff, fostering positive relationships.
• Maintain positive, professional, and effective communication with onsite staff, Portfolio Managers, Operations, and Compliance team members.
• Overnight and air travel may be required, with proper notice (if applicable)
• Maintain a professional appearance at all times
• Perform additional duties as requested by the Compliance Project Manager, Compliance Manager (if applicable) and Compliance Director.

Education & Experience

• High School Degree or equivalent
• Proficient in speaking, reading, and writing English
• Proficient in Google Workspace and/or Microsoft Office Suite (Word, Excel, PowerPoint)
• Competent analytical skills, detail-oriented, ability to prioritize and strong reporting ability
• Previous experience in property management, hospitality, and general office experience is preferred
• Knowledge and experience in affordable programs and multiple funding layers
• Knowledge of LIHTC, HUD-Project Based Section 8, or other affordable housing programs
• Proficient in Yardi Affordable and/or Real Page Software preferred
• Valid driver’s license and insured operable vehicle
• Travel - overnight and air travel may be required

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.

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