Communications Coordinator

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

The North Central Regional Communications Coordinator provides essential organizational support to the Regional Communications team. This role plays a key part in ensuring smooth day-to-day operations, assisting with the coordination, tracking, and execution of various communications activities that elevate Gensler’s projects, people, and brand presence.

The ideal candidate is highly organized, detail-oriented, and proactive—someone who enjoys managing logistics, maintaining systems, and supporting others to deliver excellent work.

This position requires an ability to communicate effectively, a passion for internal reporting and crafting engaging stories, the nimbleness to handle multiple deadlines simultaneously, and a knack for building trust and rapport quickly.

Your Role

Team & Project Support

• Provide administrative and logistical support to the Regional Communications team, including scheduling, tracking deadlines, maintaining records, and preparing reports.
• Help manage team processes, calendars, and internal coordination to ensure projects move forward efficiently.
• Maintain shared communication tools, databases, and digital assets.
• Assist with proofreading, formatting, and compiling materials for internal and external use.

Public Relations

• Assist in developing public relations collateral including fact sheets, project narratives, and briefing documents.
• Lead tracking and reporting of external impact through media and industry partners.
• Help maintain media assets, contact lists, editorial calendars.

External Reputation & Events

• Assist in organizing and tracking speaking opportunities, award submissions, and event logistics.
• Maintain schedules and deadlines for submissions and deliverables.
• Help manage promotional benefits tied to sponsorships and memberships.

Social Media + Content

• Support posting and engagement across 4 office Instagram channels in alignment with overarching social strategy.
• Assist with the website content development process including project profiles, people pages, and blog posts.

Internal Communications

• Support content for select internal meetings and people communications.

Your Qualifications

• 2+ years of professional experience in public relations, communications, or administrative support.
• Excellent verbal and written communication skills with attention to detail and accuracy.
• Self-motivator with strong organizational skills to manage multiple projects and deadlines.
• Ability to problem-solve and present viable solutions and recommendations.
• Professional demeanor and a friendly, flexible, proactive team player.

*For consideration, you must submit a portfolio and your resume in PDF format.

**The base salary will be estimated between $60,000-75,000 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.