ESSENTIAL JOB DUTIES
Knowledge Management & Document Preparation Support
Collects, organizes, and catalogs historical meeting minutes, governance documents, and bylaws.
Converts documents into standardized digital formats and reviews materials for completeness, consistency, and accuracy.
Applies naming conventions and metadata tagging to support efficient indexing and retrieval.
Assists in uploading and structuring documents for use with AI-supported tools and workflows.
Supports development of internal processes for document retrieval and knowledge management.
Tests and validates AI-generated responses for accuracy and reliability.
Maintains confidentiality and ensures proper handling of sensitive organizational information.
Communications Support
May participate in updating unit web pages and other communications or media activities.
NONESSENTIAL JOB DUTIES
Related duties and special projects as assigned.
JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities:
Proficiency in Microsoft Office Suite.
Experience with document management systems or databases.
Experience with data entry, tagging, or archival work.
Basic understanding of AI tools (e.g., ChatGPT or similar platforms).
Strong organizational and analytical skills, with attention to detail and accuracy.
Ability to prioritize work and adapt to changing priorities.
Ability to solve problems by following established procedures and with supervisory guidance as needed.
Ability to work effectively in a team environment.
Ability to build working relationships across departments through effective communication.
Strong written, verbal, and interpersonal communication skills, with the ability to interact with all levels of staff.
Ability to handle sensitive information with discretion.
Minimum Education/Training Requirements: High school diploma, GED, or equivalent knowledge. Current enrollment in an undergraduate or graduate degree college or university program. Preferred fields: Information Science, Business Administration, Public Policy, Library Science, or related areas of study.
Minimum Experience: None.
Physical Capabilities: Ability to work at a computer for extended periods of time.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to manager/supervisor. Supervisor is available to organize work, set objectives, and to assist in problem resolution.
The compensation for this position is $18.50 per hour, plus potential overtime.
Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.
Equal Opportunity Employer:
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units
Job Family:
STFL