Collection Management Assistant

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Collection Management Assistant for University Libraries - Boca Raton, FL.

The Collection Management Assistant for the Collection Management department supports the operational and data-focused activities related to the acquisition, access, maintenance, and assessment of the Libraries’ general electronic and print collections. Responsible for preparing summary reports for librarian-led collection evaluation, organizing usage and acquisitions data, and contributing to electronic resource activation and access. Assists with collection lifecycle projects, maintains internal documentation and workflow records, and collaborates with relevant library units to support ongoing collection initiatives.

Summary of Responsibilities:

• Order, receive, activate, and/or process electronic and physical monograph acquisitions, and ensure timely and accurate access points.

• Monitor DDA (Demand-Driven Acquisitions) activity for e-books and streaming media, including tracking trends and spending levels.

• Compile and organize acquisitions and usage data and prepare summary reports to support librarian-led collection analyses and evaluations.

• Verify and maintain electronic resource access, resolving routine issues and escalating complex problems as appropriate.

• Maintain the collections' wish lists and assist librarians with obtaining price quotes and setting up trials with vendors.

• Maintain internal documentation, procedures, and collection management workflow records.

• Run analytics reports for collections lifecycle and maintenance projects, and coordinate with relevant library units in reviewing the data.

• Assist with collection maintenance initiatives, including physical movement of materials, pushing loaded carts, and updating tracking tools as needed.

• Respond to donation inquiries according to established collection management guidelines.

• Provide first-level support for electronic resource access inquiries from users on an as-needed basis.

• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

 

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Minimum Qualifications:

High school diploma and four years of appropriate experience required.


Preferred Qualifications/Skills:

Bachelor's degree with three years of experience.

Salary:

$19.50 per hour.

Non-Exempt Support Personnel (SP)

College or Department:

University Libraries: Library Collection Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2026-04-02

Special Instructions to Applicant:

VETERANS’ PREFERENCE:
Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at empl@fau.edu.

APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.