Development and Board Associate
Civic consulting alliance
Country: United States of America
Location: Chicago-based, remote
Time Type: Full Time
Posted On: December 9, 2024
Civic Consulting Alliance is a nonprofit organization bringing together collaborative investments to get big things done for Chicago. We provide pro bono consulting services that are amplified by the expertise of our corporate partners. Together, we work at the systems-level to reshape our region to be more just, equitable, and resilient.
Since 1985, Civic Consulting Alliance has served as an invaluable component of our region’s civic infrastructure by building meaningful connections with government, social impact, and corporate leaders. We triple the impact of every dollar invested in our mission to provide an average of in pro bono consulting services annually.
We achieve impact in three key platforms that are integral to improving quality of life and creating a region that can reach its full potential – building safer and more just communities, ensuring equitable access to education opportunities and outcomes, and growing an economy that works for everyone. Within each platform, we serve public and social sector clients working at a systems-level toward inclusive and equitable solutions. Learn more about Civic Consulting Alliance’s unique model at .
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The Opportunity
The Development and Board Associate will sustain and strengthen the critical operational support needed for success of Civic Consulting Alliance’s Development, Board, and Finance functions. They will report to the Chief Operating Officer, and will collaborate closely with the Development Team, CEO, and Executive Assistant, while also interfacing with Civic Consulting Alliance’s other staff and Board leadership to achieve key metrics of success for this position.
Defining Success
The Development and Board Associate’s success will be measured by progress to:
1. Maintain and evolve the integrity of data and systems needed to support an effective Development Team, and to build a more fiscally sustainable organization
2. Sustain and streamline systems to support a dynamic and engaged Board
3. Support strong organizational infrastructure by carrying out key financial reporting functions
1. Maintain and evolve the integrity of data and systems needed to support an effective Development Team, and to build a more fiscally sustainable organization
Effective and sustainable fundraising requires exceptional data management; Development shops rely on clean and dynamic data to identify and focus their efforts where they will have the greatest fundraising impact. The Development and Board Associate will play a critical role in maintaining and evolving these systems, with impact on every stage of the fundraising cycle—from prospecting, to securing funds, to stewarding donors—and will ensure our day-to-day processes are effective and efficient.
To achieve success in this area:
- They will work in closest collaboration with Development Team colleagues and the Chief Operating Officer, and will regularly interface with colleagues of our parent organization, the Civic Committee of the Commercial Club of Chicago.
- The Development and Board Associate’s support of an effective Development Team will draw heavily on proficiency and continuous learning in Salesforce, where the Development Team tracks all fundraising and donor relationships, and on proficiency in the Microsoft Suite, through which we report relevant fundraising data to our accounting colleagues of the Civic Committee.
- They will be driven as a strategic problem solver to deeply understand our donor data and evolve how we use and interpret it.
Responsibilities will include the following.
- First, the Development and Board Associate will ensure that we accurately track line-by-line projections for the revenue that we expect to raise in each fiscal year, including to update our records as projections progress from initial engagement to funding commitment.
- Second, the Development and Board Associate will provide operational support for specific fundraising campaigns, and will ensure that we efficiently receive and process funding commitments. This will include collaboration with the Chief Executive Officer and Development Directors to project manage and facilitate our annual campaign to secure Board members’ personal and organizational funding commitments. It will also include: invoicing, agreements, and other communications to secure payments; proactive follow-up to ensure timely receipt of payments; and generating letters and other communications to acknowledge donations in a timely and thoughtful manner.
- Finally, the Development and Board Associate will play a critical role in building stronger donor stewardship practices within the Development Team. This will include tracking, monitoring, and responding to reporting requirements related to institutional (corporate and foundation) funding.
2. Sustain and streamline systems to support a dynamic and engaged Board
The Development and Board Associate will provide operational support to the Chief Executive Officer and Chief Operating Officer related to quarterly Board meetings, and Board recruitment and governance, and ongoing data management.
To achieve success in this area:
- They will collaborate with the Executive Assistant to streamline systems for greater effectiveness and efficiency of day-to-day operations.
Responsibilities will include the following.
- First, successful quarterly Board meetings will be a collaborative effort between the Chief Executive Officer and Board Chair, and staff team of Chief Operating Officer, Senior Communications Associate, Development and Board Associate, and Executive Assistant, and diverse colleagues who contribute to the content and framing of each meeting’s agenda. The Development and Board Associate’s role will be to streamline and sustain systems that support effective meeting materials, an engaging meeting agenda, and a meaningful meeting experience for all.
- Second, supporting a dynamic and engaged Board relies on effective systems for Board recruitment and governance. The Development and Board Associate will further collaborate with the Chief Executive Officer and Chief Operating Officer—as well as members of the Nominating and Governance Committee of the Board, and Development Team colleagues—to provide operational support where it is most needed to achieve organizational goals for new Board member recruitment and Board governance. This may include leveraging data analysis and presentation solutions (including Microsoft Excel and PowerPoint) to support better understanding of current Board strengths, opportunities for growth, and high potential strategies to achieve those opportunities.
3. Build strong organizational infrastructure by carrying out key financial reporting functions
The Development and Board Associate will support day-to-day financial reporting that allows Civic Consulting Alliance to meet our fiscal responsibility requirements.
To achieve success in this area:
- They will collaborate closely with the Chief Executive Officer, Chief Operating Officer, and colleagues of our parent organization, the Civic Committee of the Commercial Club of Chicago; it supports accounting needs as well as fundraising.
Responsibilities will include the following.
- Financial reporting functions will evolve as the Development and Board Associate contributes to streamlining systems for greater effectiveness and efficiency of day-to-day operations.