Job Title

Associate Registrar for Student Records

Job Description Summary

Haverford College invites applications for our full-time(at least 37.5 hours per week), exempt, benefits-eligible Associate Registrar for Student Records opportunity.

Job Description

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), 23 vacation days, Health Savings Account contribution of $650 for individuals and$1300 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page () for more information.

Work Location: On-site work schedule, pursuant to the College’s Work Location Policy.

About the Position
The Associate Registrar for Student Records reports directly to the Registrar and collaborates closely with the Provost’s Office, college Faculty, the Deans of the College, the College Business Office, the Office of Admission, as well as allied offices at Bryn Mawr College as necessary, and represents the Registrar's Office on campus committees, initiatives, and projects. The Associate Registrar follows industry standards for handling student records, processing data, and managing curricular and degree processes in a secure, accurate, and timely manner.

Primary Responsibilities

• Assist with the oversight and management of student records-based operations within the Registrar's Office using PeopleSoft Campus Solutions
• Work with the Registrar on developing and delivering new services by setting office goals and priorities
• Install best practices to enhance office efficiency
• Support curricular/registration operations: build class schedule (academic and non-academic) to prepare for student registration, set up class lottery system/configure registration processes
• Manage typical student record operations: transcript requests, transfer credit evaluations (study abroad, transfer admissions), enrollment certifications, course adds, drops, and withdrawals; track incomplete grades
• Perform academic advising as it relates to student general degree requirements
• Work closely with the President and Communications Offices on graduation operations; serve on the Commencement Committee; track degree requirements, online graduation application, order diplomas, commencement book, and departmental honors tracking
• Ensure accurate and timely reporting to relevant, regulatory external agencies (NCAA, National Student Clearinghouse, IPEDS, etc.) and consistent enforcement of internal college policies
• Assist with PeopleSoft degree audit structures and queries
• Assist with system patch and user acceptance testing
• Maintain FERPA guide and the processes surrounding the confidentiality of student records
• Collaborate, communicate and provide strong customer service across the College community
• Fulfill varied data requests from across the College

Line of Report: The Associate Registrar for Student Records reports to the Registrar.

Minimum Qualifications

• Bachelor’s Degree
• Seven years’ experience in a higher education Registrar’s Office, or equivalent setting

Professional Competencies

• Ability to work both independently and collaboratively with various college stakeholders
• Excellent verbal and written communication skills
• Excellent attention to detail
• Experience managing Student Information Systems (SIS)
• Experience working with the National Student Clearinghouse

Preferred Qualifications

• Master’s Degree
• Exposure to PeopleSoft Campus Solutions
• Exposure to Workday and/or Workday Student
• Data literacy, analysis
• Knowledge of SQL or Visual Basic
• Notary Public certification or ability to obtain certification
• Academic Assessment practices

We are aware that some people are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume. The application deadline is November 13, 2024. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.